HAR §17-799.1-17. Mandatory reporting

(a) A recipient of child care payments shall be responsible to report the following changes to the department within ten calendar days of occurrence: (1) Preschool child is attending; (2) Cost of care; (3) Child care type including when a child is eligible for kindergarten entry pursuant to section 302A-411, HRS; (4) Child is no longer attending preschool. (5) Changes in the so urce of household income or when the monthly gross income exceeds the income limit requirements pursuant to subsection 17-799.l-7(e) ; (6) Household composition changes; and (7) Address changes, including mailing address. 799.1-24 §17-799.1-18 (b) Changes may be reported in writing, in person, or by telephone, and shall be supported by verifying documentation. (c) When changes are reported pursuant to this section, the department shall take action on the reported changes as follows: (1) Changes that result in a lower payment shall have payments recalculated for the balance of the eligibility period, after timely and adequate notice. (2) Changes that result in a higher payment shall have payments recalculated for the balance of the eligibility period and the increased payment issued starting in the first available full month. (d) Changes that are reported and verified to affect eligibility or payment amounts shall be implemented in the first month following the month in which the change was reported, and the department shall recover any overpayments from the date of the occurrence. [Eff MAY 2 9 2026 1 (Auth: HRS §§34 6- 14, 346-181) (Imp: HRS §§346-14, 346-181) §17-799.1-18 Continued eligibility and payment amount. (a) For a family unit receiving child care payments under this chapter and where the eligible child will not meet kindergarten entry requirements pursuant to section 302A-411, HRS, at the end of the specified program year, the department shall: (1) Send the family unit a report form for the department to use for program planning, budgeting, and administrative purposes to confirm the family unit's intention to continue participation in the next specified program year; and (2) Confirm that the family unit continues to meet all eligibil ity requirements under this chapter . (b) The family unit shall submit a completed report form including any verifying documentation confirming continued eligibility of the family unit, child, and preschool under this chapter. 799 . 1-25 " 3 6 3 0 - . §17-799.1-18 (c) The completed report form must be received by the department by the due date printed on the report form. (1) A report form shall be considered incomplete when: (A) It is not dated and signed by the family unit under penalty of law that all the information needed to establish continued eligibility for child care payments, as stated on the form, is true and correct; or (B) It omits information and documentation including, but not limited to, the family unit's income, child care receipts, and the early learning readiness assessment that is conducted by the preschool. (2) If the family unit fails to submit a report form by the due date printed on the report form, or submits an incomplete form: (A) The family unit's participation shall be terminated for the next specified program year; provided that a family unit that was terminated for failing to timely return the report form will be subject to section 17-799.1-20, and may still submit a new application for the specified program year pursuant to section 17-799 . 1-5; and (B) The department shall provide a timely and adequate notice in accordance with section 17-799.1-21. (3) The family unit shall provide information to the department on the report form that shall include, but is not limited to, those items referenced in section 17-799.1-17; (4) The family unit shall also submit to the department the completed designated form as referenced in section 17-799.1-10 to establish continued eligibility and to calculate child care payments for the next specified program year pursuant to sections 17-799.1-15 and 17- 799.1 - 16. (5) Child care payments shall only be authorized for the next specified program year provided 799.1-26 3630- §17-799.1-18 the family unit has submitted the completed report form and the required documentation to establish continued eligibility. (d) Continued eligibility shall include a determination by the department that the preschool selected by the family meets the requirements of section 17-799.1-11. (e) The department shall take action on any other reported changes that are verified to affect eligibility or payment amounts, in addition to those required under subsections (c) and (d) and sections 17-799.1-11 and 17-799.1-17, after timely and adequate notice. The department shall take action on the reported changes and calculate payments for the balance of the eligibility period as follows: (1) Changes that are reported within ten calendar days of the occurrence, that result in a higher payment, shall be implemented in the first month following the month in which the change was reported; (2) Changes that are reported after ten calendar days of the occurrence, and result in a higher payment, shall be implemented in the second month following the month in which the change was reported; and (3) Changes that are reported that result in a lower payment, due to a lower cost of care or selection of a child care type that has a lower maximum payment rate, shall be implemented in the first month following the month in which the change was reported, and the department shall recover any overpayments from the date of the occurrence. (f) When a child is eligible for kindergarten entry, pursuant to sections 302A-411 and 302A-1132, HRS, the child care payments shall be terminated for the duration of the existing eligibility period and the department shall provide timely notice in accordance with section 17-799.1-21. (g) Child care payments shall not be authorized for the chosen preschool until the requirements of section 17- 799.1- 11 are met. (h) When a family unit reports a change in the selected preschool, the department shall follow 799 .1- 27