HAR §2-71-2. Definitions

Unless the context otherwise requires, in this chapter: "Access" means inspection of disclosable government records, acquisition of copies of disclosable government records, or both, when requested by any person. "Agency" shall be as defined in section 92F-3, HRS. "Business day" means a government agency business day within the office hours set forth in section 80-1, ( 71-2 2156 §2-71-2 HRS, excluding Saturdays, Sundays, and state holidays observed pursuant to chapter 8, HRS. "Disclosable record" means a government record that is required to be made available for public inspection and copying under chapter 92F, HRS, after payment of applicable fees. "Formal request" means a request that is in written, electronic, or other physical form that a person submits to an agency for access to records and that contains the information prescribed by section 2-71-12 (b). "Government record" shall be as defined in section 92F-3, HRS. "Individual" shall be as defined in section 92F-3, HRS. "Informal request" means a request, in any form, that a person submits to an agency for access to records and to which the agency responds in accordance with section 2-71-11. L "Maintain" means to hold, possess, preserve, retain, store, or administratively control. "OIP" means the office of information practices, office of the lieutenant governor, State of Hawaii. "Person" shall be as defined in section 92F-3, HRS. "Personal record" shall be as defined in section 92F-3, HRS. "Prepayment" means the fees that a requester must tender to the agency before the agency begins processing a request for records in accordance with section 2-71-19(b). "Record" means one or more government records, or any portion thereof, requested for public inspection or copying. "Requester" means any person making a request for public inspection or copying of a government record under this chapter. "Review" means to examine a government record, in response to a request for access to the record, in order to determine which portions, if any, of the record are exempt from disclosure by law. Review does not include the time spent by the agency, or another person, to resolve issues of general law or policy regarding the applicability of exceptions to disclosure under chapter 92F, HRS. "Search" means to look for a government record, including page-by-page or line-by-line identification of a government record. A search may be performed 71-3 2156 §2-71-2 manually or by computer using existing retrieval or programming capabilities. "Segregate" means to prepare a government record for disclosure by excising any portion of the record that will not be disclosed under chapter 92F, HRS. [Ef f FEB 26 1999 ] (Auth: HRS §92F-42) (Imp: HRS §92F-3)