HAR §5-11-9. Journal

(a) A notary public shall create, maintain, and retain a journal in which the notary public chronicles all notarial acts performed by the notary public in accordance with the requirements of section 456-15, HRS, and this chapter. (b) The tangible journal shall be bound with a soft cover and shall not exceed eleven inches in height and sixteen and one-half inches in width when fully opened. (c) The pages of the tangible journal shall be consecutively numbered. (d) The notary public shall always provide and print legibly on the information page of each tangible journal the notary public 1 s name, business address, commission number, commission expiration date, journal 11-9 §5-11-9 number, and the beginning and ending dates of the notarial acts recorded in that journal. (e) The notary public shall always print legibly the notary public's name on the top left corner and the notary public's commission number on the top right corner of each set of pages of transactions in each tangible journal. (f) The notary public shall retain the notary public's journal for ten years after the performance of the last notarial act chronicled in the journal. The notary public shall provide to the attorney general the location of the journal upon resignation from, or revocation, abandonment, or suspension of the notary public's commission, or the expiration of a commission without renewal. At any time, the journal shall be subject to an audit pursuant to section 456- 15, HRS. Failure to comply with this requirement may result in an administrative fine of no less than $50 and no more than $500. [Eff 5/5/08; am and comp 3/12/15; am and comp FEB 2 7 2022 ] (Auth: HRS §§28-10.8, 456-1.5, 456-8, 456-23) (Imp: HRS §§456- 9, 456-15) §5-11-10 Notification and filing of names, addresses, and changes; failure to notify. (a) Each notary public shall file with the attorney general the notary public's name, employer, residence and business addresses, telephone numbers, email address, and occupation and shall notify the attorney general of any change, in writing, within thirty days of the change. (b) The notice from the notary public of the notary public's name change shall state the old and new names and the effective date of the notary public's name change and shall include a copy of the legal documentation recording the name change and the new signature of the notary public. (c) The notice from the notary public of the notary public's address change shall state the old and 11-10 3·45z §5-11-10.5 new addresses of the notary public's residence, if there is a change in the notary public's residence address, the old and new addresses of the notary public's business, if there is a change in the notary public's business address, and the effective date of the notary public's address change. (d) Failure to provide timely written notification to the attorney general of any change shall subject the notary public to a $25 administrative fine. Failure to provide timely written notification to the attorney general of any change of address that results in renewal forms being mailed to an incorrect address shall subject the notary public to a $50 administrative fine. [Eff 5/5/08; am and comp 3/12/15; am and comp FEB 2 7 2022 ] (Auth: HRS §§28-10.8, 456-1.5, 456- 8, 456-23) (Imp: HRS §§456-1, 456-9)