HAR §6-24-5. Mailing of ballots

(a) For printed ballots, a ballot shall be mailed to each member and retirant together with a postage guaranteed return envelope, between September 1 and December 1 of the calendar year preceding the year in which the term of an elected trustee expires; provided that if a vacancy occurs for the unexpired term of a trustee, the board shall determine whether to fill the vacancy by appointment or election and if by election, the dates for the mailing of ballots. (b) The system shall maintain a listing of the names and mailing addresses of all members and retirants to whom ballots were sent. 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