HAR §8-6-1. Definitions

As used in this chapter: "Days" means working or school days. "Employee" means any individual employed by the department of education. "Library patron" means any individual who utilizes the state public library services. "Parent" means the natural or legal parent, guardian, or other legal custodian of the student. "Personal record" means any item, collection, or grouping of information about an employee, student, parent, or library patron that is maintained by the department. It includes but is not limited to the employee's, student's, parent's, or library patron's educational, financial, medical, or employment history, or items that contain or make reference to the employee's, student's, parent's, or library patron's name, identifying number, symbol, or other identifying particular assigned to the employee, student, parent, or library patron, such as a finger or voice print or a photograph. "Student" means any individual who is or has been enrolled and is or has been in attendance at any public school or private school licensed by the department. [Eff. AUG 22, 1983] (Auth: HRS §302A-1112) (Imp: HRS §§92E, 302A-1112) §8-6-2 Employee, student, parent, or library patron access to own personal record. (a) All accessible personal records shall be made available for inspection to the employee, student, parent, or library patron to whom it pertains, in a reasonably prompt manner and in a reasonably intelligible form. Where necessary the department shall provide a translation into common terms of any machine readable code, or any code or abbreviation employed for internal department use. (b) Upon the request of an employee, student, parent, or library patron to gain access to personal records, the department shall permit the employee, student, parent, or library patron to review the record and have a copy made within ten days following the date of the request unless the personal record requested is exempted under section 8-6-5. The ten-day period may be extended for an additional twenty days if the department provides to the employee, student, parent, or library patron, within the initial ten working days, a written explanation of unusual circumstances causing the delay. (c) The department may charge the employee, student, parent, or library patron for any copies and for the certification of any copies; provided that the charges or fees shall not exceed the actual cost of duplication or of transcription into readable or intelligible form and duplication and shall not include any costs of searching for the record. [Eff. AUG 22, 1983] (Auth: HRS §302A-1112) (Imp: HRS §§92E, 302A-1112)