HAR §11-502-13. Record keeping

(a) Records required pursuant to this section shall be maintained in a centralized location in the administrative office of both the school and the local education agency as part of the management plan. For each homogeneous area where all ACBM has been removed, the local education agency shall ensure that such records are retained for three years after the next reinspection required pursuant to section 11-502-5(b), or for an equivalent period. (b) For each preventive measure and response action taken for friable and nonfriable ACBM and friable and nonfriable suspected ACBM assumed to be ACM, the local education agency shall provide: (1) A detailed written description of the measure or action, including the project design, methods used, the location where the measure or action was taken, reasons for selecting the measure or action, start and completion dates of the work, names, addresses and certifications of all contractors, workers, supervisors, project designers, and inspectors involved, their state of certification, and certification numbers, the visual inspection documentation required in section 11-502-9(i)(1), and, if ACBM is removed, the name and location of the storage or disposal site of the ACM; and (2) The name and signature of any person collecting any air sample required to be collected at the completion of certain response actions specified in section 11-502- 9(i), the locations where samples were collected, the date of collection, the name and address of the laboratory analyzing the samples, the date of analysis, the results of the analysis, the method of analysis, the name and signature of the person performing the analysis, and a statement that the laboratory meets the applicable requirements of section 11-502-9(i)(3). (c) For each person required to be trained pursuant to section 11-502-11(a) and (b), the local education agency shall provide the person's name and job title, the date that training was completed by that person, the location of the training, and the number of hours of training completed. (d) For each time that periodic surveillance pursuant to section 11-502-11(d) is performed, the local education agency shall record the name of each person performing the surveillance, the date of the surveillance, and any changes in the conditions of the materials. (e) For each time that cleaning pursuant to section 11-502-10(d) is performed, the local education agency shall record the name of each person performing the cleaning, the date of the cleaning, the locations cleaned, and the methods used to perform the cleaning. (f) For each time that operations and maintenance activities pursuant to section 11-502-10(e) are performed, the local education agency shall record the name of each person performing the activity, the start and completion dates of the activity, the locations where such activity occurred, a description of the activity including preventive measures used, and if ACBM is removed, the name and location of the storage or disposal site of the ACM. (g) For each time that major asbestos activity is performed pursuant to section 11-502-10(f), the local education agency shall provide the name and signature, the state of certification, and the certification number of each person performing the activity, the start and completion dates of the activity, the locations where such activity occurred, a description of the activity including preventive measures used, and, if ACBM is removed, the name and location of the storage or disposal site of the ACM. (h) For each fiber release episode as described in section 11-502-10(g) and (h), the local education agency shall provide the date and location of the episode, the method of repair, preventive measures or response action taken, the name of each person performing the work, and, if ACBM is removed, the name and location of the storage or disposal site of the ACM. [Eff ] (Auth: HRS §321-11(26)) (Imp: 40 CFR Part 763.94)