HAR §11-800-31
HAR §11-800-31. Records
Cite as Haw. Code R. § 11-800-31
(a) The case management agency shall maintain individual client records in a manner which ensures legibility, order, and timely signing and dating of each entry in black ink.
(b) Client records shall be kept in detail to:
(1) Permit effective professional review; and
(2) Provide information for necessary follow-up and care for the client.
(c) Client records shall contain:
(1) Information relating to the client's status regarding application, eligibility, termination, admission, suspension, transfer, or discharge activities;
(2) Information documenting the case management agency's efforts to
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find an appropriate match between
a residential care facility and
the individual applying for case
management services;
(3) Information documenting the case
management agency's assessment,
service planning, service
coordination, monitoring, and
reassessment activities;
(4) The initial skill competency of
caregivers to perform the tasks
necessary for implementation of each
service plan and care of clients.
Updates shall be
documented as appropriate;
(5) All information and actions taken in
response when changes occur in a
client's behavior and functioning
which may necessitate more or less
services or other types of
intervention and update of the service
plan; and
(6) Written documentation of the case
management agency's:
(A) Assessment of all verbal and
written reports regarding the
client received from the
residential care facility,
other agencies, or from the
client's family or legal
representative;
(B) Use of the assessment to
determine what action, if any,
is needed;
(C) Actions undertaken, based on the
reports and assessment; and
(D) Final disposition of the
situation reported, as
applicable. [Eff 2/11/02, am
and comp 2/7/05 NOV 13 2018
] (Auth: HRS §§321-
481, 321-482, 321-485, 346-14)
(Imp: HRS §§321-481, 321-482,
321-485, 346-14)
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