HAR §16-112-15
HAR §16-112-15. Maintenance of records of funds and chattels
Cite as Haw. Code R. § 16-112-15
Each collection
agency shall maintain, at its regular active business office in this State, permanent
records or have immediate access to permanent records of all of its receipts and
disbursements of funds for each customer or copies thereof. Such records shall
be kept for a period of at least six years. The records shall clearly indicate the
following:
(1)
Date of the receipt of the funds to be held in trust or chattels to be
held;
(2)
A description of the type of funds held in trust or chattels held;
(3)
The name of the debtor from whom the funds held in trust or
chattels were received;
(4)
The name of the client for whose benefit the funds or chattels are
being held;
(5)
The date and to whom the funds or chattels were or will be
delivered; and
(6)
Other
pertinent
information
concerning
funds
and
chattels.
[Eff 4/22/94] (Auth: HRS §443B-2) (Imp: HRS §443B-8)
§16-112-16
Maintenance of records of accounts assigned to collection
agency of indebtedness to be kept by collection agency.
(a) Each collection
agency shall maintain permanent legible records or have immediate access to
permanent legible records of all of the accounts assigned to the agency.
The
records may be in the form of one or a combination of the following methods:
(1)
A listing sheet;
(2)
An acknowledgment-receipt slip; or
(3)
A master contract or agreement.
112-5
§16-112-16
(b)
The records for each account shall contain but shall not be limited
to the following:
(1)
Client’s name and address;
(2)
Debtor’s name and address;
(3)
Date of assignment;
(4)
Amount owed by the debtor;
(5)
Date and description of all collection agency transactions; and
(6)
Fee to be charged the client for each account.
(c)
The collection agency may dispose of the records of an account,
provided that no less than six years have passed since the date of the last
transaction. [Eff 4/22/94] (Auth: HRS §443B-2) (Imp: HRS §443B-8)
SUBCHAPTER 4
PRACTICE AND PROCEDURE