HAR §16-255-7. Procedure to close or cease operations

The institution shall provide written notification to the department in accordance with the requirements of chapter 305J, HRS, before closing or ceasing operations. Written notification shall include: (1) Date of closure and last date of instruction; (2) Reason for the closure; (3) Contact person after the institution closes (name, address, phone number, email address); (4) Institution’s communications to students informing them of the pending closure, student rights and options, and information concerning Federal Student Financial Aid Programs when an institution closes; (5) An electronic spreadsheet containing the names, addresses, phone numbers, and home email addresses of students who are enrolled at the time of the closure and if refunds are due, the amount and date when they will receive the refunds; (6) The total number of students enrolled, including students on leave of absence, whose education and training program will not be fully §16-255-7 255-7 completed by the date of the institution's closure and the names of the programs in which they are enrolled; (7) A copy of any teach-out or transfer plan or agreement; (8) A statement from the owner or owner's designee affirming that all recruitment efforts, program marketing, advertisement (regardless of type, i.e., newspaper, website, television broadcast, etc.), solicitation and enrollment of new students has ceased; (9) The expected deposit date of the electronic student records to the department or to the third party contracted by the department; and (10) Documentation that the institution has completed the formal closure process with its accrediting body, including information regarding the new institutional custodian of records, and information that it has been cleared to close by the accrediting body. [Eff 07/31/17] (Auth: HRS §305J-5) (Imp: HRS §§305J-5, 305J-13, 305J-15) 255-9 DEPARTMENT OF COMMERCE AND CONSUMER AFFAIRS Chapter 16-255, Hawaii Administrative Rules, on the Summary Page dated April 21, 2017, was adopted on April 21, 2017, following a public hearing held on April 20, 2017, after public notice was given in the Star Advertiser on March 17, 2017. The adoption of chapter 16-255 shall take effect ten days after filing with the Office of the Lieutenant Governor. /s/ Catherine P. Awakuni Colón Catherine P. Awakuni Colón, Director Department of Commerce and Consumer Affairs APPROVED: /s/ David Y. Ige David Y. Ige Governor State of Hawaii Dated: 07/11/17 APPROVED AS TO FORM: James C. Paige Deputy Attorney General 07/20/17 Filed DEPARTMENT OF COMMERCE AND CONSUMER AFFAIRS Adoption of Chapter 16-255 Hawaii Administrative Rules April 21, 2017 SUMMARY Chapter 16-255, Hawaii Administrative Rules, entitled "Post-Secondary Education Authorization Program", is adopted.