HAR §16-54-3. Individuals access to personal records

(a) An individual seeking access to the individual's personal records shall make a request in writing on a form provided by the department. The request shall be submitted to the division which the individual believes maintains the personal record. (b) Prior to production of the personal record, the division may require the requesting individual to produce verification of identity such as a driver's license or other photo identification. (c) Except as provided in subsection (d), within ten working days following the date of receipt of the request the division shall permit the individual to review the record. The ten day period may be extended for an additional twenty working days if the division provides to the individual within the initial ten working days, a written explanation of the unusual circumstances causing the delay. (d) The individual may be denied access to the record if: (1) The request is exempted under section 92E-3, HRS; or (2) The individual is unable to produce verification of identity in accordance with this chapter. Where the division denies access to the record, it shall provide to the individual, in writing, the reasons therefor within the time period prescribed in subsection (c). (e) The individual reviewing the file may request a copy of any portion or all of the individual's personal record. The copy shall be provided within the time period prescribed in subsection (c). The division shall charge the individual for any copies and for certification of copies. The cost shall include the cost of duplication, transcription of the record, if necessary, and any search required to find the records involved. (f) At the request of the individual, the division shall provide an explanation of any machine readable code or any code or abbreviation which is employed for internal division or departmental use and which is contained in the record. [Eff 1/6/86] (Auth: §§26-9, 91-2, 92E-10) (Imp: HRS §§92E-2, 92E-3, 92E-6, 92E-7) 54-2