Administrative Records

01. Documentation Retention. The Provider must document and retain documentation of all information related to the following items: (3-31-22) a. Program consultation provided, such as technical assistance on program design and implementation; (3-31-22) b. Training provided to staff; (3-31-22) c. All alleged instances of child abuse; (3-31-22) d. Program audits or reviews, including corrective actions required and taken; (3-31-22) e. Reports of sexual abuse disclosures to the applicable state licensing authority or law enforcement; (3-31-22) f. Juvenile offender and staff grievances; (3-31-22) g. Copies of all completed incident reports; and (3-31-22) h. Copies of background checks for all current employees, contractors, volunteers and interns who may have contact with residents. (3-31-22) 02. Employee Files. Employee personnel files must contain the following: (3-31-22) a. Minimum qualifications for the job held; (3-31-22) b. Hiring information; (3-31-22) c. Copies of all required licenses or certificates related to the job function; (3-31-22) d. Copies of academic credentials, driving record, and background checks, as required by state law; (3-31-22) e. Current training records; and (3-31-22) f. Performance evaluations and copies of personnel actions, such as disciplinary action taken and acknowledgments of outstanding performance. (3-31-22)