Agency Administrator

An administrator for an agency is accountable for the overall operations of the agency including ensuring complianc e with these rules, overseeing and managing staff, and administering the agency’s policies and procedures, and qualit y assurance program. (3-17-22) 01. Administrator Qualifications. Each agency must employ a designated administrator who: (3-17-22) a. Is at least twenty-one (21) years of age; (3-17-22) b. Has satisfactorily completed a criminal history check in accordance with IDAPA 16.05.06, “Criminal History and Background Checks”; and (3-17-22) c. Has a minimum of three (3) years of experience in service delivery with the population served wit h at least one (1) year having been in an administrative role. (3-17-22) 02. Absences. The administrator must designate, in writing, a qualified employee to perform th e functions of the administrator to act in their absence. This document must be available upon request. (3-17-22) 03. Responsibilities. The administrator must: (3-17-22) a. Document and review the overall program and general participant needs on at least a quarterly basis, or more often as necessary, to plan and implement appropriate strategies for meeting those needs; (3-17-22) b. Make all records available to the Department for review or audit; (3-17-22) c. Implement all policies addressing safety measures for the protection of participants and staff a s mandated by state and federal rules; (3-17-22) d. Ensure agency personnel, including those providing services, practice within the scope of thei r certificate or license; (3-17-22) e. Conduct satisfaction surveys at least annually with each participant or guardian, as applicable. (3-17-22) f. Assure training, support services, and equipment for agency staff are provided to carry out assigned responsibilities; (3-17-22) g. Schedule coverage to assure compliance with the Plan of Service and Program Plans. Wor k schedules reflecting the daily adjustments of employees must be maintained to show the personnel on duty for th e scheduled shift. The agency must specify provisions and procedures to assure back-up coverage for those work schedules; and (3-17-22) h. Coordinate with other service providers to assure continuity of the delivery of residentia l habilitation services in the plan of service. (3-17-22) 202. QUALIFICATIONS AND RESPONSIBILITIES OF A RESIDENTIAL HABILITATION PROFESSIONAL. 01. Education and Experience. To be qualified as a residential habilitation professional, a perso n must: (3-17-22) a. Have at least one (1) year of experience professionally supervised with the population served; and (3-17-22) b. Meet the qualifications of a Qualified Intellectual Disabilities Professional (QIDP) as described i n 42 CFR 483.430(a). (3-17-22) c. Experience writing and implementing behavior and skill training program plans; or (3-17-22) i. Provide documentation the employee received such training from an experienced residentia l habilitation professional; and (3-17-22) ii. Demonstrate the ability to write and implement behavior and skill training program plans. (3-17-22) 02. Criminal History and Background Check. A residential habilitation professional must hav e satisfactorily completed a criminal history check in accordance with IDAPA 16.05.06, “Criminal History and Background Checks.” (3-17-22) 03. First Aid and CPR Certification. A residential habilitation professional must be certified in firs t aid and Cardio-Pulmonary Resuscitation (CPR) appropriate for the age of participants they serve prior to providin g direct service to participants and maintain current certification thereafter. (3-17-22) 04. Responsibilities of a Residential Habilitation Professional. A residential habilitation professional must be employed by the agency on a continuous and regularly scheduled basis. A residentia l habilitation professional must perform the following: (3-17-22) a. Provide all skill training to agency direct service staff necessary to fulfill each participant’s plan o f service; (3-17-22) b. Complete or obtain an age appropriate functional assessment for participants served within thirt y (30) days of initiation of the service; (3-17-22) c. Develop participant program plans according to the current authorized plan of service for each participant; and (3-17-22) d. Supervise habilitation services of the agency at least quarterly or more often as necessary t o include: (3-17-22) i. The review of direct services performed by direct service staff to ensure that staff are implementin g the programs as written and demonstrate the necessary skills to correctly provide the services; and (3-17-22) ii. Monitoring participant progress and documenting changes when necessary to ensure revisions are made for progress, regression, or inability to maintain independence. (3-17-22) 05. Direct Service Qualifications. If a residential habilitation professional is providing any type o f direct service, they must meet the qualifications of direct service staff as defined in Section 203 of these rules. (3-17-22)