Family Case Records

01. Electronic and Physical Files. The department will maintain an electronic file and a physical file containing information on each family receiving services. The physical file will contain non-electronic documentation such as originals or original copies of all court orders, birth certificates, social security cards, and assessment information that is original outside the department. (7-1-25) 02. Storage of Records. All physical family case records must be stored in a secure file storage area, away from public access and retained not less than five (5) years after the case is closed, after which they may be destroyed. (3-15-22) a. Exception for Adoption Records. Complete family case records involving adoptive placements must be forwarded to the department’s central adoption unit for permanent storage. (7-1-25) b. Exception for Case Records Involving an Indian Child. A case record involving an Indian child must be available at any time at the request of an Indian child’s tribe or the Secretary of the Interior. (3-15-22) IDAHO ADMINISTRATIVE CODE IDAPA 16.06.01 Department of Health and Welfare Child and Family Services Section 400 Page 15 061. -- 399. (RESERVED) ALTERNATE (OUT-OF-HOME) CARE (Sections 400-424)