2 Ill. Adm. Code 3700.500
Requests for Public Records
Section 3700.500 Requests
for Public Records
a) All requests for public records shall
be submitted in writing in one of the following manners:
1) Via regular mail to the address listed
in Section 3700.300(b)(1) of this Part, to the attention of the Chief Legal
Counsel, "FOIA Request".
2) Electronically, using the feedback
form on the Agency's website located at: http://www2.illinois.gov/ipa/Pages/Feedback_Form.aspx.
If submitted electronically, the request must conspicuously mention
"Freedom of Information Act", "FOIA", or 5 ILCS 140.
3) Via hand delivery, to the Chief Legal
Counsel at the Agency's headquarters at the address listed in Section 3700.300(b)(1)
of this Part. If submitted by hand delivery, the request must conspicuously
include in writing "Freedom of Information Act", "FOIA", or
5 ILCS 140.
4) Via fax. If submitted by fax, the
request must conspicuously mention "Freedom of Information Act",
"FOIA", or 5 ILCS 140.
b) Requirements
for each request
1) A
request must include the requestor's name, street address and telephone number.
If the request is made electronically pursuant to subsection (a)(2) of this
Section, the entry blanks for name, street address and telephone number may be
used.
2) As
specific a description as possible of the records sought. Requests that the
Agency considers unduly burdensome or categorical may be denied. (See Section 3(g)
of FOIA and Section 3700.560 of this Part.);
3) A
statement as to the requested medium and format for the Agency to use in
providing the records sought: for example, paper, specific types of digital or
magnetic media, or videotape;
4) A
statement as to the requested manner for the Agency to use in providing the
records sought: for example, inspection at Agency headquarters or providing
paper or electronic copies;
5) A
statement as to whether the requester needs certified copies of all or any
portion of the records, including reference to the specific documents that
require certification; and
6) A statement as to
whether the request is for a commercial purpose.