44 Ill. Adm. Code 5040.350
Authorized Use
Section 5040
Section 5040.350 Authorized
Use
a) State-owned vehicles shall only be used for public purposes
and in the best interests of the State. When performing official duties on
behalf of the State, authorized uses include:
1) travel between places of State business, places of temporary
lodging, places to obtain meals, and/or other locations necessary to perform
official duties;
2) travel to/from places to obtain emergency medical assistance
or supplies;
3) transport of:
A) other State officers or employees who are on official State
business;
B) consultants or contractors working on behalf of the State;
C) commercial firm representatives working with the State;
D) wards of the State;
E) residents of State facilities or institutions; and
F) others as authorized in writing by an agency head;
4) transport of materials, equipment, supplies, tools, parcels,
luggage, or other items necessary or required to perform official duties;
5) operation of a State vehicle by a State contractor when required
to meet the needs of a State contract and when authorized in writing by an
agency head;
6) operation of a State vehicle when on a travel-related
assignment (including, but not limited to, pick-up and return of a vehicle and
necessary commuting);
7) commuting in an assigned vehicle when one of the conditions
set forth in Section 5040.340 of this Part is met and the employee has complied
with:
A) the certification requirements of Section 7-601 of the Illinois
Vehicle Code [625 ILCS 5/7-601]; and
B) all applicable reporting requirements of the Office of the
Comptroller;
8) operation of a specially equipped vehicle where a State
official or employee is required to have constant access to the equipment in
the vehicle (for purposes of this Section, "specially equipped
vehicle" means a vehicle equipped with communications equipment regularly
used to transmit over a network of the Emergency Management Agency); and
9) any other use when for public purposes and in the best
interests of the State, and authorized in writing by an agency head.
b) Unauthorized use of a State-owned vehicle includes, but is not
limited to:
1) transportation for shopping, meals, entertainment, recreation
or vacation purposes unrelated to the performance of official State business;
2) transport of any person for any purpose unrelated to official
State business;
3) operation of a vehicle beyond the vehicle's rated capability;
4) transport of materials, equipment, supplies, tools, parcels,
luggage, or other items unrelated to the performance of official State
business;
5) transport of hazardous or dangerous materials such as acids,
explosives, weapons, ammunition, or highly flammable materials unless
authorized in writing by an agency head or in an emergency;
6) transport of items or equipment that may constitute an
obstruction of safe driving or hazard to pedestrians or other vehicles; and
7) any use in violation of applicable statute, rule, or executive
order.
c) Any employee or official using a State vehicle in a manner
contrary to this Section shall be personally responsible for and assume the
risk of:
1) personal injury to the employee/official and to third parties;
and
2) damage to the property of the employee/official, the State,
and third parties.
d) Agencies are responsible for establishing written policies and
procedures to ensure all vehicle use is in accordance with this Section. In
the event of a violation of this Section, the user's agency head:
1) is responsible for instituting corrective action, which may
include discipline up to and including discharge; and
2) shall require and verify the user has paid the State for each
mile or fractional mile of unauthorized use. Payment to the State shall be
equal to the amount reimbursed to State employees for the use of personal
vehicles (see 80 Ill. Adm. Code 3000.300(f)(2)).
e) Agencies may establish policies consistent with or more
restrictive than the rules set forth in this Section.