44 Ill. Adm. Code 4.5422
Nongovernmental Joint Purchasing
Section 4.5422 Nongovernmental Joint Purchasing
a) The
CPO-HE or designee may authorize any university to purchase personal property,
supplies or services jointly with one of more nongovernmental units. This
applies when the university and a not-for-profit entity or for-profit entity,
or consortium of for-profit or not-for-profit entities, agree to jointly pursue
a procurement opportunity.
b) A
university may be a lead procuring entity in a nongovernmental joint purchasing
activity and lead other nongovernmental entities or a consortium of these
entities. When a university is a lead procuring entity, all procurements shall
be conducted in accordance with the Code and this Part.
c) A
university may be a participant procuring entity in a nongovernmental joint
purchasing activity led by a nongovernmental entity or by a consortium of these
entities.
1) When
a university is a participant procuring entity, all joint procurements shall be
conducted in accordance with the agreed specifications, terms and conditions.
2) To be
considered a participant procuring entity, a university must actively
contribute to the procurement, by such means as assisting in the development of
specifications, being a member of the evaluation committee or a required
approver of the proposed award, or engaging in other similar activity that
assists with the procurement.
3) Contracts
resulting from a nongovernmental joint purchase shall contain all provisions
required by Illinois law and this Part, including certifications and
disclosures required under Article 50 of the Code, although the time
requirements may be modified.
d) The
CPO-HE or designee shall publish a notice of award to the Bulletin for a
minimum of 14 days prior to execution of the contract. The notice shall
contain all information required in Section 4.1525(d).
e) All
proposed nongovernmental joint purchase contracts must be submitted to the
CPO-HE or designee for review and approval prior to execution.