44 Ill. Adm. Code 610.340
Regional Contracts
Section 610
Section 610.340 Regional
Contracts
a) The Department may award a contract for all emergency
projects arising within a particular geographical region and within a
particular period of time. Such regional contracts shall be bid out by means
of an IFB submitted to all vendors on the bid list.
b) After determining the best proposal the Department shall
attempt to negotiate a contract with the vendor making such bid.
c) The IFB shall contain the following information:
1) The counties to be covered by the proposed regional contract.
2) The work generally to be performed under each emergency
well plugging project and each emergency remedial work project.
3) The manner in which a vendor must make its proposal.
4) The date, time and place where the proposals are to be opened.
5) The terms that the Department intends to incorporate into
the ultimate contract for completion of the project.
d) Vendors currently on the Department's prequalified bid
list shall receive a copy of the IFB. The Department shall also notify
the public by posting a notice in the state newspaper as provided in the CMS
Standard Procurement Rules. Any vendor, whether or not on the bid list,
may upon specific request receive a copy of a particular IFB.
e) Bids shall be evaluated on the basis either of the price bid
for the entire project or the unit prices, whichever is applicable. Where
proposed unit prices are solicited, such as for bags of cement and hours of
rig time, the Department shall evaluate each bid on the basis of the
anticipated number of units to complete a given well plugging and lease
site restoration in determining which proposal offers the lowest expected
price. The responsible vendor proposing the lowest expected price shall be
determined as offering the best responsible proposal.
f) After determining the best proposal the Department shall
attempt to negotiate a contract with the vendor making such proposal.