77 Ill. Adm. Code 2030.150
Subawards
Section 2030
Section 2030.150 Subawards
a) Activities, responsibilities and obligations of a provider may
be subawarded to another organization only with the prior written approval of
the Department (see Subpart C). Such subawards shall be conditioned upon
subrecipient compliance with all terms and conditions of award document and
this Part. In determining whether to grant approval for a subaward, the
Department will consider:
1) The purpose of the subaward;
2) The ability of the recipient to meet the proposed obligations;
3) The cost-effectiveness of the subaward;
4) The method by which the primary contractor will monitor the
subcontractor's performance;
5) Whether licensure requirements have been met;
6) Benefit to the client; and
7) Whether the recipient has, by way of the subaward document,
placed the same requirements upon the subrecipient as those required of the
recipient in the award document and in this Part (flowthrough requirements).
b) The arrangement shall be formalized in a contract or other
written agreement between the parties involved, and include at a minimum:
1) The activities to be performed;
2) The time schedule;
3) The award policies and requirements that are applicable to the
subprovider (flowthrough requirements);
4) Other policies and procedures to be followed;
5) The dollar limitation of the agreement; and
6) The cost principles (Subpart D of this Part) to be used to
determine what costs are to be allowed.
c) The subaward or other written agreement must not affect the
provider's overall responsibility for the direction of the project and
accountability to the Department.
d) No approval of any subaward shall be deemed to provide for the
incurrence of any obligation by the Department in addition to the total agreed
upon price.
e) The incurrence of any obligation by the recipient with the
intent of claiming reimbursement, prior to obtaining any required approval,
shall be at the recipient's risk.