77 Ill. Adm. Code 300.1233
Quarterly Administrative Staffing Compliance Review
Section 300.1233Â Quarterly Administrative Staffing
Compliance Review
a)Â Â Â Â Â Â Â Â The
Department will determine compliance
quarterly by comparing the number of
hours provided per resident per day using the Centers for Medicare and Medicaid
Services' payroll-based journal (PBJ) and the facility's daily census.
(Section 3-202.05(f) of the Act) PBJ data that is utilized for compliance shall
not be contested. For a crosswalk of job titles from Section 300.1230(i) versus
PBJ job titles, see Appendix B.
b)Â Â Â Â Â Â Â Â The
quarterly deadlines for submitting PBJ data to the Department are as follows:
1)Â Â Â Â Â Â Â Â For
the first fiscal quarter reporting period of October 1 through December 31,
quarterly PBJ data is due to the Department on March 1.
2)Â Â Â Â Â Â Â Â For
the second fiscal quarter reporting period of January 1 through March 31,
quarterly PBJ data is due to the Department on June 1.
3)Â Â Â Â Â Â Â Â For
the third fiscal quarter reporting period of April 1 through June 30, quarterly
PBJ data is due to the Department on September 1.
4)Â Â Â Â Â Â Â Â For
the fourth fiscal quarter reporting period of July 1 through September 30,
quarterly PBJ data is due to the Department on December 1.
c)Â Â Â Â Â Â Â Â Licensed-only
facilities are not required to submit PBJ data to the Department but shall
submit quarterly staffing data to the Department in a format and manner
determined by the Department, adhering to the same deadlines as in subsection
(b).
d)Â Â Â Â Â Â Â Â The
facility's daily census report shall
be broken down by intermediate and
skilled care.
(Section 3-202.05(f) of the Act) Required information for
each day listed on the report is as follows:
1)Â Â Â Â Â Â Â Â The
date;
2)Â Â Â Â Â Â Â Â The
total number of residents requiring skilled care for the date;
3)Â Â Â Â Â Â Â Â The
total number of residents requiring intermediate care for the date; and
4)Â Â Â Â Â Â Â Â The
total census for the date.
e)Â Â Â Â Â Â Â Â Facilities
shall submit to DPH.LTCDailyCensus@illinois.gov a separate daily census report
for each day of the month of the quarter, adhering to the same deadlines as in
subsection (b).
f)Â Â Â Â Â Â Â Â Failure
to submit a required daily census report by the submission deadline shall
result in calculations based on skilled care direct care staffing requirements
for any of the missing information.