77 Ill. Adm. Code 689.40
Immunization Data Provided to the Registry
Section 689.40Â Immunization Data Provided to the
Registry
a)Â Â Â Â Â Â Â Â Both
demographic and immunization data shall be reported by providers participating
in the Registry. Providers shall report all data elements for all immunizations
administered. The following are the minimum data elements that shall be
reported to the Registry:
1)Â Â Â Â Â Â Â Â Patient
demographic information shall include, but is not limited to:
A)Â Â Â Â Â Â Â First
and last names, and, if applicable, middle name;
B)Â Â Â Â Â Â Â Gender;
C)Â Â Â Â Â Â Â Date
of birth;
D)Â Â Â Â Â Â Â Home
mailing address;
E)Â Â Â Â Â Â Â Telephone
number, if available;
F)Â Â Â Â Â Â Â Â Race;
G)Â Â Â Â Â Â Â Ethnicity;
and
H)Â Â Â Â Â Â Â Any
additional information as may be determined by the Department.
2)Â Â Â Â Â Â Â Â Patient
immunization information shall include, but is not limited to:
A)Â Â Â Â Â Â Â Name
of immunization;
B)Â Â Â Â Â Â Â Manufacturer
of immunization;
C)Â Â Â Â Â Â Â Lot/serial
number of immunization;
D)Â Â Â Â Â Â Â Type
of immunization administered using industry standards such as vaccine groups,
Health Level 7 codes, or current procedural terminology codes;
E)Â Â Â Â Â Â Â Date
of administration of immunization;
F)Â Â Â Â Â Â Â Â Identity
of provider site administering immunization;
G)Â Â Â Â Â Â Â If
applicable, any contraindications or religious or medical exemptions; and
H)Â Â Â Â Â Â Â Any
additional information as may be required by the Department.
b)Â Â Â Â Â Â Â Â The
current and historical immunization records of all children and adults in
Illinois may be included in the Registry without consent. An individual,
parent or legal guardian or custodian may have a record locked from other
providers at any time by completing the Opt-Out Form, which shall be maintained
at the provider site (see Section 689.80).
c)Â Â Â Â Â Â Â Â All
active providers who receive publicly funded vaccine shall use the Registry for
submission of their immunization records to the Department. Failure of
providers who receive publicly funded vaccine to use the Registry may result in
suspension from participation in the publicly funded vaccine program.Â
Participation in the Registry by all other authorized immunization providers is
voluntary.
d)Â Â Â Â Â Â Â Â Providers
shall report all COVID-19 immunizations administered in Illinois to the
Registry. Reporting of all other immunizations by providers is voluntary,
except as provided in 689.40(c) for publicly funded vaccine providers.
e)Â Â Â Â Â Â Â Â Data
shall be provided electronically through the Department's web-based Registry
system or through a secure electronic system integrated with the Registry via
Health Level 7 (HL7) 2.3.1 format or higher.
f)Â Â Â Â Â Â Â Â Users
shall provide an acceptable level of data quality, such as correct data fields,
data accuracy, and enough information to correctly merge with existing
clients. Data shall be reviewed to determine data quality. Any rejected
records shall be resolved by the user in a timely way. The Department will
suspend system privileges and take any action, as appropriate, including
termination for any user that submits inaccurate data.
g)
The
Department
will
distribute to health care providers, upon request, written
information to be disseminated to patients that describes the
Registry.
The
written information will include a description of the
Registry
and its
purpose
, as well as the information concerning the opt-out option (see
Section 689.80). (Section 15(c) of the Act)