77 Ill. Adm. Code 974.110
Request for Application
Section 974.110Â Request for Application
a)Â Â Â Â Â Â Â Â It is
the policy of the Department that grants are to be competitively awarded.
b)Â Â Â Â Â Â Â Â The
Department will conduct a competitive grant review process using review
criteria that are identified in the notice of grant opportunity or request for
application (RFA) and a scoring system to rate each application against the
chosen criteria.
c)Â Â Â Â Â Â Â Â The
RFA will communicate the Department's grant program information to assist
potential applicants in determining whether and how to submit an application. The
RFA will include the following elements:
1)Â Â Â Â Â Â Â Â A
description of the grant program;
2)Â Â Â Â Â Â Â Â The
Department's goals and priorities in making the grants;
3)Â Â Â Â Â Â Â Â The
eligibility requirements for applicants;
4)Â Â Â Â Â Â Â Â Whether
a letter of intent, pre-application, or pre-qualification is required;
5)Â Â Â Â Â Â Â Â Grant
outcome expectations and reporting requirements;
6)Â Â Â Â Â Â Â Â The
deadlines and timelines for each step in the application and award process;
7)Â Â Â Â Â Â Â Â The
amount of funding available and how the funding will be allocated;
8)Â Â Â Â Â Â Â Â Selection
criteria and weight;
9)Â Â Â Â Â Â Â Â General
information about the review process;
10)Â Â Â Â Â Â Â Any
requirements for in-kind or matching funds;
11)Â Â Â Â Â Â Â The
name and contact information of the Department's grant project manager; and
12)Â Â Â Â Â Â Â A
statement about when information in the grant application becomes public data.
d)Â Â Â Â Â Â Â Â The
Department will post all grant RFAs on the Department's website (https://idphgrants.com).
The Department will also consider additional methods to reach potential applicants,
including, but not limited to, US mail, electronic mail, and newspaper
publication.
e)Â Â Â Â Â Â Â Â Applications
may be modified or withdrawn by written notice received by the grant project
manager prior to the time and date set for the application deadline. All
documents related to modification or withdrawal of an application will be made
a part of the grant file.
f)Â Â Â Â Â Â Â Â The
grant project manager will examine the applications to determine the validity
of any written requests for nondisclosure of any trade secrets or other
proprietary data. If the parties do not agree to the disclosure of data or
other information, the application will be rejected as nonresponsive.
g)Â Â Â Â Â Â Â Â The
successful applicants will be notified of the award; notification may be in the
form of a letter or other written communication. Notice of award may also be
posted on the Department's website (https://idphgrants.com).
h)Â Â Â Â Â Â Â Â The
RFA will specify that overall agency operating budget
size will determine an
organization's competitive slot
in the application process (Section 21.8 of
the Act).
i)Â Â Â Â Â Â Â Â Â To
ensure that effective HIV prevention interventions are funded in accordance
with
at-risk populations in proportion to the distribution of recent
reported Illinois HIV/AIDS cases among risk groups as reported by the
Department
(Section 21.8 of the Act), the RFA will include:
1)Â Â Â Â Â Â Â Â Department-approved
interventions;
2)Â Â Â Â Â Â Â Â Definitions
of at-risk populations; and
3)Â Â Â Â Â Â Â Â Department
training requirements for approved HIV interventions.