Duties of Officers

Section 2900.45  Duties of Officers a)         The Chairman shall: 1)         Preside at all Board meetings, with full power to vote on and discuss all matters before the Board; 2)         Receive Agency requests for exceptions to travel regulations; 3)         Submit a written report of travel reimbursement exceptions approved by the Board, at least once each quarter, to the Legislative Audit Commission; 4)         Represent the Higher Education Travel Control Board on the State Travel Regulation Council or other appropriate bodies; 5)         File rules and amendments to rules on behalf of the Board in compliance with the Administrative Procedure Act; 6)         Conduct meetings in accordance with Roberts Rules of Order, newly revised; 7)         Carry out other functions assigned by the Board; 8)         Prepare meeting notices and agenda, with accompanying supporting data, and distribute to Board members at least 10 days in advance of meeting date; and 9)         Notify the appropriate Agency, in writing, of action taken by the Board on a request for exception to travel regulations through issuance of minutes to each member of the Board. b)         The Vice Chairman/Secretary shall: 1)         Serve as Chairman in the absence of the Chairman; 2)         In the event of death, resignation or removal of the Chairman from office, succeed to the office of Chairman until the Board elects a new Chairman; and 3)         Carry out other functions assigned by the Board.