8 Ill. Adm. Code 1000.250
Cultivation Center Records
Section 1000.250 Cultivation Center Records
a) Each
cultivation center shall keep and maintain upon the permitted premises for a
five-year period true, complete, legible and current books and records,
including the following:
1) The
date of each sale or distribution to a dispensary;
2) The
name, address and registration number of the dispensary;
3) The
item number, product name (description), and quantity of cannabis and
cannabis-infused products registered by the Department and sold or otherwise
distributed to the dispensary;
4) The
price charged and the amount received for the cannabis and cannabis-infused
products from the dispensary;
5) If the
distribution was for a purpose other than sale, the reason for the distribution;
6) The
quantity and form of medical cannabis maintained at the cultivation center on a
daily basis; and
7) The
amount of plants being grown at the cultivation center on a daily basis.
b) Each
cultivation center is
responsible for keeping and maintaining records that clearly
reflect all financial transactions and the financial condition of the business.
The following records must be kept and maintained on the permitted premises for
a five-year period and must be made available for inspection if requested by
the Department, and, when applicable, the Illinois Department of Revenue:
1) Purchase
invoices, bills of lading, manifests, sales records, copies of bills of sale
and any supporting documents, including the items and/or services purchased,
from whom the items were purchased, and the date of purchase;
2) If
applicable, bank statements and canceled checks for all
accounts relating
to the cultivation center;
3) Accounting
and tax records related to the cultivation center and each producer backer;
4) Records
of all financial transactions related to the cultivation center, including
contracts and/or agreements for services performed or received that relate to
the cultivation center;
5) All
employee records, including training, education, discipline, etc.;
6) Soil
amendment, fertilizers, pesticides as required by Section 1000.470, or other
crop production aids applied to the growing medium or plants or used in the
process of growing cannabis;
7) Production
records, including:
A) planting,
harvest and curing, weighing, destruction of cannabis, creating batches of
cannabis-infused products, and packaging and labeling; and
B) disposal
of cannabis, cannabis-infused products and waste materials associated with
production.
8) Records
of each batch of extracts or cannabis-infused products made, including, at a
minimum, the usable cannabis or trim, leaves, and other plant matter used
(including the total weight of the base product used), any solvents or other
compounds utilized, and the product type and the total weight of the end product
produced, such as hash oil, shatter, tincture, infused dairy butter, etc.;
9) Transportation
records as described in Section 1000.430;
10) Inventory
records as described in Section 1000.435;
11) Records
of all samples sent to an independent testing lab and/or the Department's lab
and the quality assurance test results;
12) All
samples provided to anyone or any entity for any purpose; and
13) Records
of any theft, loss or other unaccountability of any cannabis seedlings, clones,
plants, trim or other plant material, extracts, cannabis-infused products, or
other items containing cannabis.