2 Ill. Adm. Code 1620.120
Response to Requests for Records
Section 1620.120 Response to Requests for Records
a) The
Freedom of Information Officer shall respond to a written request for a copy
of, or for an opportunity to inspect, public records within 5 business days
after receipt of the request except that a response to a request for a
commercial purpose or a response to a recurrent requestor may take up to 21
days as permitted by, and in accordance with, Section 3.1 or 3.2 of FOIA,
respectively.
b) If,
for one or more reasons provided in Section 3(e) of FOIA, the Freedom of
Information Officer cannot comply with or deny the request within 5 business
days, the Freedom of Information Officer shall have an additional 5 business
days in which to respond. Within the initial 5-day period, the Freedom of
Information Officer shall give the requestor written notice of the extension of
time to respond or of the treatment as a voluminous request pursuant to Section
3.6 of FOIA. The notice shall set forth the reasons for the extension or
treatment.
c) When
a request for a copy of public records has been granted, the FOI Officer may notify
the requestor that the requested copies will be made available upon payment of fees
as provided in Section 6 of FOIA.
d) A denial
of a request for public records shall be made in writing and shall state the
reasons for the denial, including a detailed factual basis for the application
of any exemption claimed, and the names and titles or positions of individuals
responsible for the decision. The notice of denial shall also inform the
requestor of the right to review by the Public Access Counselor established in
the Office of the Attorney General and the requestor's right to judicial review
under Section 11 of FOIA.
e) Failure
to respond to a written request within the applicable time limits described in
subsections (a) and (b) may be considered by the requestor as a denial of the
request.
f) Pursuant
to Section 8.5 of FOIA, the Commission is not required to provide copies of records
available on its website when it directs the requestor to the website where the
records are available and can reasonably be accessed.