345 IAC 1-1.5-2 Certificates of veterinary inspection

Sec. 2. (a) The following qualify as official certificates of veterinary inspection for purposes of IC 15-17 and this title: (1) A printed or an electronic form that meets the following requirements: (A) The form meets the requirements of IC 15-17 and this rule. (B) The form is approved by the state veterinarian. When approving printed and electronic forms, the state veterinarian may deny a request for approval of a form that does not: (i) contain required information; or (ii) meet security or compatibility standards for state electronic information management systems. The state veterinarian shall publish a list of approved forms. (C) The form is issued and signed by a veterinarian who holds the following qualifications: (i) The veterinarian is accredited by the United States Department of Agriculture (USDA) under 9 CFR, Subchapter J. (ii) The veterinarian is licensed to practice veterinary medicine in the state. (2) A printed or an electronic form approved by the principal animal health official of another state if the following requirements are met: (A) The state veterinarian determines that the form meets the requirements for a CVI in IC 15-17 and this title. (B) The form is issued and signed by a veterinarian who holds the following qualifications: (i) The veterinarian is accredited by the USDA under 9 CFR, Subchapter J. (ii) The veterinarian is licensed to practice veterinary medicine in the state of origin. (3) A printed or an electronic form approved by the USDA if the following requirements are met: (A) The state veterinarian determines that the form meets the requirements for a CVI in IC 15-17 and this title. (B) The form is issued and signed by a veterinarian who holds the following qualifications: (i) The veterinarian is accredited by the USDA under 9 CFR, Subchapter J. (ii) The veterinarian is licensed to practice veterinary medicine in the state of origin. (4) A printed or an electronic form approved by the principal animal health official of another country if the following requirements are met: (A) The state veterinarian determines that the form meets the requirements for a CVI in IC 15-17 and this title. (B) The form is recognized by the USDA. (C) The form is issued and signed by a veterinarian recognized by the USDA as authorized to prepare official animal health documents for moving animals into the United States. (b) A CVI that meets the requirements of this rule must be used whenever a CVI is required by IC 15-17 or this title. However, if a statute or rule requires a specific form for a CVI, the more specific requirement controls over the general requirements in this rule. (c) Official certificates of veterinary inspection must include the following information: (1) The species of animals covered by the CVI. (2) The number of animals covered by the CVI. (3) The purpose for which the animals are to be moved. (4) The address at which the animals were loaded for movement. (5) The address to which the animals are destined. (6) The names of the consignor and consignee and their addresses, if different from the address at which the animals were loaded or to which the animals are destined. (d) Unless a rule adopted by the board provides an exception, the CVI must list the official identification number of each animal or group of animals moved that is required to be officially identified. Listing of identification numbers may be accomplished under the requirements in subsection (f). If animals moving under a GIN also have individual official identification, only the GIN must be listed on the CVI. If an animal is identified with an official identification number that adheres to the AIN system, the AIN number is the only form of identification that must be recorded. (e) A CVI may not be issued for an animal that is not officially identified if official identification is required. If an animal is not required to be officially identified under a rule adopted by the board, the CVI must state the exemption that applies. If an animal is required to be officially identified, but the identification number does not have to be recorded on the CVI, the CVI must state that all animals to be moved under the CVI are officially identified. (f) As an alternative to typing or writing individual animal identification on a CVI, another document may be used to provide this information under the following conditions: (1) The document must be either a: (A) state or USDA form that requires individual identification of animals; or (B) printout of official identification numbers generated by a computer or other means approved by the state veterinarian. (2) A legible copy of the document must be attached to the original and each copy of the CVI. (3) Each copy of the document must: (A) identify each animal to be moved with the CVI; and (B) not contain any information pertaining to other animals. (4) The following information must be included in the identification column on the original CVI and each copy of the CVI: (A) The name of the document. (B) Either the unique serial number on the document or, if the document is not imprinted with a serial number, both the name of the person who prepared the document and the date the document was signed. (g) A veterinarian completing a CVI for animals located in Indiana shall file a copy of the CVI with the board not more than seven (7) calendar days after the document is completed. However, if a statute or rule requires a different time frame for submitting documents, the more specific requirement controls over the general requirements in this rule. (h) An accredited veterinarian issuing a CVI or other interstate movement document in accordance with this section shall keep a copy of the CVI or alternate documentation. These documents must be kept for at least three (3) years, but the retention period for documents relating to: (1) cattle; (2) bison; (3) sheep; (4) goats; (5) cervids; and (6) equines; is five (5) years.