50 IAC 26-18-4 Phase III initial property tax management system verification and local certification of county installation

Sec. 4. (a) As used in this section, "phase III testing" refers to the testing of the overall functionality of a property tax management system that has been installed by a county. (b) Property tax management systems subject to certification under section 1 of this rule that utilize software that has been software certified by the department and have demonstrated successful integration with other software as necessary must initially be certified under this section. A county shall submit its proposed property tax management system to the department. The department or its designee shall consider the proposed system and confirm that all requirements and scenarios tested under section 3 of this rule are accomplished by the proposed system using the recorded results prescribed under section 3(e) of this rule. (c) If the department or its designee finds that a county's proposed system meets all requirements and accomplished all scenarios tested under section 3 of this rule, the department will verify that a county's proposed property tax management system is eligible for phase III testing. (d) After the department has verified that a county's proposed system is eligible for phase III testing under subsection (c), a county shall engage an independent, private, or a public entity approved by the department, or a member of the department, to validate that the installed property tax management system complies with the standards and requirements of this article. The department reserves the right to proactively coordinate testing dates per the department prescribed time frame allotted for phase III testing and reserves the right to conduct the testing session either in person or via a virtual environment (e.g., webinar). (e) Once the entity conducting the phase III testing finds that the installed property tax management system meets the standards and requirements of this article, the county shall notify the department in writing that the installed system is in compliance. In the event that phase III testing was conducted directly by a member of the department and that member finds that the installed property tax management system meets the standards and requirements of this article, the county is not required to notify the department that the installed system is in compliance. The department shall then declare the computer system as locally certified for the county where it was independently validated.