50 IAC 26-22-4 Real property assessment data

Sec. 4. (a) HEADER RECORD (the first record in each file): Column Start End Length Type Comments/Format Filename 1 18 18 A Filename (e.g. "Filename: PARCEL", or "Filename: IMPROVE") County Number 19 35 17 A Constant value (e.g. "County Number: 23") County Description 36 75 40 A Constant value (e.g. "County Description: LAKE COUNTY") Location Cost Multiplier 76 84 9 A Constant value (e.g. "LCM: 1.01") File Format ID 85 105 21 A Constant value of "File Format ID: 2003A This communicates the version of the structure used to create the data. County Contact Name 106 145 40 A Constant value (e.g. "County Contact Name: Robert Smith") County Contact Phone 146 185 40 A Constant value (e.g. "County Contact Phone: 219-555-5555") File create date 186 215 30 A mm/dd/yyyy format (e.g. "File Create Date: 03/03/2003") File create time 216 237 22 A Constant value (e.g. "File Create Time: 1400") Assessment Year 238 258 21 A Constant value (e.g. "Assessment Year: 2002) Pay Year 259 272 14 A Constant value (e.g. "Pay Year: 2003") Software Vendor Name 273 312 40 A Constant value (e.g. "Software Vendor Name: ABC Vendor") Software Package Name and Version 313 372 60 A Constant value (e.g. "Software Package Name: ABC Assessor System Version 1.5) Software Vendor Phone Number 373 420 48 A Constant value (e.g. "Software Vendor Phone Number: 317-555-5555") Software Vendor Email 421 468 48 A Constant value (e.g. "Software Vendor Email: Help@ABCVendor.com") Transmission Description 469 568 100 A Constant value (e.g. "Transmission Description: Preliminary Data Submission - Test") (b) REAL PROPERTY PARCEL DATA FILE (one record per parcel) - Filename = PARCEL Column Start End Length Type Comments/Format Parcel Number 1 25 25 A The State 18-digit parcel number. GIS Parcel Number 26 50 25 A State Township Number 51 54 4 A District Number 55 57 3 A State-Assigned District Number 58 60 3 A Section and Plat 61 68 8 A Routing Number 69 93 25 A Property Address 94 133 40 A Property Address City 134 163 30 A Property Address Zip Code 164 173 10 A Format xxxxx-xxxx Property Class Code 174 176 3 A Refer to Code List 1 Legal Description 177 676 500 A Neighborhood Identifier 677 688 12 A Neighborhood Factor 689 693 5 N Format 3.2, e.g.: 08950; Implied: 089.50 Owner Name 694 773 80 A Owner Street Address or PO Box 774 813 40 A Owner Address City 814 843 30 A Owner Address State 844 845 2 A Owner Address Zip Code 846 855 10 A Format xxxxx-xxxx Date Transferred to Current Owner 856 865 10 A Level (Y/N) 866 866 1 A High (Y/N) 867 867 1 A Low (Y/N) 868 868 1 A Rolling (Y/N) 869 869 1 A Swampy (Y/N) 870 870 1 A Water (Y/N) 871 871 1 A Sewer (Y/N) 872 872 1 A Gas (Y/N) 873 873 1 A Electricity (Y/N) 874 874 1 A Street or Road Code 875 875 1 A Refer to Code List 2 Sidewalk (Y/N) 876 876 1 A Alley (Y/N) 877 877 1 A Neighborhood Type 878 878 1 A Refer to Code List 3 Waterfront Property Type 879 881 3 A Zoning 882 886 5 A Flood Hazard (Y/N) 887 887 1 A Current AV - Total Land 888 899 12 N Current AV - Total Improvements 900 911 12 N AV -Total Land and Improvements 912 923 12 N AV -Commercial Land 924 935 12 N Should break AV up by Land Type Code. For Commercial/Industrial Land, refer to Code List 6 AV -Commercial Improvements 936 947 12 N Should break AV up by Improvement Type Code. For Commercial/Industrial Improvements, refer to Code List 21B and 32 AV -Commercial Land and Improvements 948 959 12 N Field should contain the sum of Commercial Land and Commercial Improvements broken out by Improvement Type Code and Land Type Code AV -Residential Land and Lots 960 971 12 N AV -Residential Improvements 972 983 12 N AV -Residential Land and Improvements 984 995 12 N AV -Non-residential Land 996 1007 12 N AV -Non-residential Improvements 1008 1019 12 N AV -Non-residential Land and Improvements 1020 1031 12 N AV -Dwelling 1032 1043 12 N If multiple dwellings exist, field should contain the total value of all dwellings on the parcel. AV -Farmland 1044 1055 12 N AV -Classified Land 1056 1067 12 N AV -Homesite(s) 1068 1079 12 N Legally Deeded Acreage 1080 1088 9 N Format 5.4 e.g.: 200001000; Implied: 20000.1000 Average AV/Acre 1089 1102 14 N Appraisal Date 1103 1112 10 A Format mm/dd/yyyy Reason for Change Code 1113 1114 2 A Refer to Code List 5. Prior AV - Total Land 1115 1126 12 N This field should contain the assessed value at last tax lien date. The value prior to it being reassessed. Prior AV - Total Improvements 1127 1138 12 N This field should contain the assessed value at last tax lien date. The value prior to it being reassessed. Adjustment Factor Applied 1139 1143 5 N Format 3.2 e.g.: 00125; Implied: 001.25 Field should contain a "bottom line" adjustment factor in the event of equalization if applicable. (c) LAND FILE (0, 1, or many records per parcel) - Filename = LAND Column Start End Length Type Comments/Format Parcel Number 1 25 25 A The State 18-digit parcel number. Land/Lot Type Code 26 27 2 A Refer to Code List 6 Actual Frontage 28 35 8 N Format 7.1 e.g.: 00070005; Implied: 0007000.5 Effective Frontage 36 43 8 N Format 7.1 e.g.: 00070005; Implied: 0007000.5 Effective Depth 44 51 8 N Format 7.1 e.g.: 00070005; Implied: 007000.5 Base Rate 52 61 10 N Format 8.2 (e.g.: 00010500.50) Appraised Value 62 73 12 N Field should contain the final AV of the land record after influence factors have been applied. Acreage 74 83 10 N Format 6.4 (e.g.: 12300.5555) Square Feet 84 93 10 N Format 8.2 (e.g.: 00010500.50) Soil ID 94 98 5 A Soil Productivity Factor 99 102 4 N Format 2.2 e.g.: 0155; Implied: 01.55 Influence Factor Code 1 103 103 1 A Refer to Code List 7 Influence Factor 1 104 107 4 N Format +/- (e.g. -050 or 0025) Influence Factor Code 2 108 108 1 A Refer to Code List 7 Influence Factor 2 109 112 4 N Format +/- (e.g. -050 or 0025) Influence Factor Code 3 113 113 1 A Refer to Code List 7 Influence Factor 3 114 117 4 N Format +/- (e.g. -050 or 0025) Depth Factor 118 120 3 N Format 1.2 e.g.: 100; Implied: 1.00 Acreage Factor 121 123 3 N Format 1.2 e.g.: 100; Implied: 1.00 (d) IMPROVEMENT FILE (0, 1, or many records per parcel) - Filename = IMPROVE Column Start End Length Type Comments/Format Parcel Number 1 25 25 A The State 18-digit parcel number. Dwelling or Building Number (if applicable) 26 41 16 A Identification Number 42 44 3 A Improvement Type Code 45 52 8 A Refer to Code List 21A for residential and 21B and 32 for commercial. Story Height or Height 53 57 5 N Format 3.2 e.g.: 00750; Implied: 007.50 Construction Type Code 58 60 3 A Refer to Code List 18 Year Constructed 61 64 4 A Year Remodeled 65 68 4 A Effective Construction Year 69 72 4 A Grade 73 77 5 A Refer to Code List 17 Condition Code 78 79 2 A Refer to Code List 22 Neighborhood Code 80 81 2 A Refer to Code List 23. Note, this is related to the "desirability rating". Improvement Size 82 89 8 N If the improvement is a dwelling or a commercial building, leave blank. The size is already indicated or able to be derived at the dwelling/building level. Replacement Cost 90 101 12 N Appraised Value 102 113 12 N Field should contain the final AV of the improvement following all adjustments. Physical Depreciation % 114 116 3 N Format (e.g.: 100 or 055) Obsolescence Depreciation % 117 119 3 N Format (e.g.: 100 or 055) Percent Complete 120 122 3 N Format (e.g.: 100 or 055) (e) DWELLING FILE (0 or 1 record per improvement) - Filename = DWELLING Column Start End Length Type Comments/Format Parcel Number 1 25 25 A The State 18-digit parcel number. Dwelling Number 26 41 16 A Same value as entered in the respective improvement record. Occupancy Code 42 42 1 A Refer to Code List 8 Story Configuration Code 43 43 1 A Refer to Code List 9 Story Height 44 48 5 A Predominant Roofing Material Code 49 49 1 A Refer to Code List 13 Heating System Code 50 50 1 A Refer to Code List 15 Central Air Conditioning (Y/N) 51 51 1 A Number of Finished Rooms 52 53 2 N Attic Code 54 54 1 A Refer to Code List 10 Attic Base Area 55 59 5 N Attic Finished Living Area 60 64 5 N Basement Code 65 65 1 A Refer to Code List 11 Basement Base Area 66 70 5 N Basement Finished Living Area 71 75 5 N Crawl Space Code 76 76 1 A Refer to Code List 12 Crawl Space Base Area 77 81 5 N Floor(s) Total Base Area 82 86 5 N Floor(s) Total Finished Living Area 87 91 5 N Total Base Value 92 101 10 N Row Type Adjustment 102 106 5 N Unfinished Interior Value Adjustment 107 112 6 N Extra Living Units Value Adjustment 113 122 10 N Rec Room Value Adjustment 123 132 10 N Loft Value Adjustment 133 142 10 N Fireplace Value adjustment 143 152 10 N No Heating Value Adjustment 153 158 6 N Air Conditioning Value Adjustment 159 168 10 N No Electrical Value Adjustment 169 178 10 N Plumbing Value Adjustment 179 188 10 N Garage value Adjustment 189 198 10 N Exterior Features Value Adjustment 199 208 10 N Total Bedrooms 209 210 2 N Number of Family Rooms 211 211 1 N Number of Dining Rooms 212 212 1 N Number of Full Baths 213 214 2 N Number of Half Baths 215 216 2 N Total Plumbing Fixtures 217 218 2 N If no plumbing, indicate 00 Number of Masonry Fireplace Stacks 219 220 2 N Number of Masonry Fireplace Openings 221 222 2 N Number of Steel Fireplace Stacks 223 224 2 N Number of Steel Fireplace Openings 225 226 2 N Integral Garage (Y/N) 227 227 1 A Attached Garage (Y/N) 228 228 1 A Attached Carport (Y/N) 229 229 1 A Basement Garage (Y/N) 230 230 1 A Garage Capacity (# Cars) 231 232 2 N Garage Sq. ft. 233 237 5 N (f) COMMERCIAL/INDUSTRIAL BUILDING FILE (0 or 1 record per improvement) - Filename = BUILDING Column Start End Length Type Comments/Format Parcel Number 1 25 25 A The State 18-digit parcel number. Building Number 26 41 16 A Same value as entered in the respective improvement record. Pricing Key, Predominant Use 42 46 5 A Refer to Code List 31 (e.g. GCM47) Number of Floors 47 48 2 N Total Square Foot Area 49 57 9 N Total Base Value 58 69 12 N Plumbing Fixtures Value 70 83 14 N Special Features Value 84 97 14 N Exterior Features Value 98 111 14 N (g) BUILDING DETAIL FILE (1 or many records per building) - Filename = BLDDETL Column Start End Length Type Comments/Format Parcel Number 1 25 25 A The State 18-digit parcel number. Building Number 26 41 16 A Floor Number 42 44 3 N Section Letter or Number 45 47 3 A Pricing Key 48 52 5 A Refer to Code List 31 (e.g. GCM47) Use Code 53 60 8 A Refer to Code List 32 Square Foot Area 61 66 6 N Square Foot Rate 67 71 5 N Format 3.2 e.g.: 02514; Implied 025.14 Framing Type 72 72 1 N Refer to Code List 30 Wall Type 73 73 1 N Refer to Code List 29 Wall Height 74 75 2 N Heating/AC Value Adjustment 76 79 4 N Format 2.2 e.g.: 1050; Implied: 10.50 Value adjustment per sq. ft. Sprinkler Value Adjustment 80 83 4 N Format 2.2 e.g.: 1050; Implied: 10.50 Value adjustment per sq. ft. Average Depth for Strip Retail 84 89 6 A Individually Owned (Y/N) (Apartments or Condos) 90 90 1 A Unit Size of Individually Owned Unit (Apt or Condo) 91 96 6 N Configuration Code (Motels or Hotels) 97 99 3 A Refer to Code List 33 Number of Units (Apartments, Condos, Motels, or Hotels) 100 102 3 N Average Unit Size (Sq. ft. for Apt, Condos, Motels, Hotels) 103 108 6 N (h) APPEALS TRACKING FILE (0, 1, or many records per parcel) - Filename = APPEAL Column Start End Length Type Comments/Format Parcel Number 1 25 25 A The State 18-digit parcel number. Reason for Change (Appeal Form Number) 26 28 3 A Grounds for Appeal Code 29 48 20 A Refer to Code List 45 Prior Value 49 60 12 N New Value 61 72 12 N Date of Adjustment 73 82 10 A Format mm/dd/yyyy Petitioner's Name 83 162 80 A Petitioner's Address or PO Box 163 202 40 A Petitioner's Address City 203 232 30 A Petitioner's Address State 233 234 2 A Petitioner's Zip Code 235 244 10 A Format xxxxx-xxxx Date Appeal was Filed 245 254 10 A Format mm/dd/yyyy Date the Board of Review Mailed the Determination to the Taxpayer 255 264 10 A Format mm/dd/yyyy (i) TRAILER RECORD (the last record in each file) Column Start End Length Type Comments/Format Record ID 1 10 10 A Constant value of "TRAILER" Total Record Count 11 30 20 N Total number of records in the file excluding header and trailer records.