590 IAC 5-3-4 Renewal applications for librarian certificates

Sec. 4. (a) Application for renewal of librarian certification following adoption of this administrative rule shall be made on the regular form prescribed for all certificates and shall be accompanied by the prescribed fee as established in section 3 of this rule. (b) Renewal for a library director will require the completion of one hundred (100) LEUs in five (5) years. (c) Renewal for a system-wide department or branch head will require seventy-five (75) LEUs in five (5) years. (d) Renewal for a Librarian Certificate 1, 2, 3, 4, 5, or 6 professional assistant will require fifty (50) LEUs in five (5) years. (e) Library education providers must be evaluated and approved by the Indiana state library. LEU courses should be library-related or specialist subjects of importance to library programming, services, or operations. LEUs are as follows: (1) Accredited Library Science Education Courses or Approved Library Science Courses from colleges or universities (credit and not for credit -1 semester credit hour = 15 LEUs). (2) Local, state, and national library association or specialist-subject related conferences (1 hour = 1 LEU). (3) Workshops, seminars, institutes, lectures, training by approved trainers (1 hour = 1 LEU). (4) Up to ten (10) LEUs per five (5) year certificate period may be earned in nonlibrary-related specialist subjects of importance to library programming, services, or operations (1 hour = 1 LEU). (5) Up to five (5) LEUs per five (5) year certificate period may be earned on external professional committee work, including serving on a professional organization committee or as a professional organization officer. The librarian seeking to use external committee or professional organization work is responsible for getting a certificate or obtaining documentation of hours from the committee or professional organization president, vice president, director, or associate director. Participation in professional committee work does not require prior LEU approval from the Indiana state library (1 hour = 1 LEU). (6) Up to five (5) LEUs per five (5) year certificate period may be earned developing and delivering workshops for conferences, staff in-service training, or any other continuing education opportunity available to library professionals. The number of LEUs that may be earned developing and delivering workshops matches hour for hour the length of the program (1 hour program = 1 LEU). The program agenda and LEU approval letter will serve as verification of LEUs. (7) Up to five (5) LEUs per five (5) year certificate period for researching, writing, and publishing a library-related article that is one thousand (1,000) or more words long in a peer reviewed journal or other professional library-related publication (1 article = 5 LEUs). A copy of the article in original form or provided by means of an Internet website address, if the article is online, will serve as verification of LEUs. (8) Library professionals holding five (5) year certificates may earn up to ten (10) LEUs per five (5) year certificate period for attending professional roundtable meetings. The host library shall create and award LEU certificates for all attending library professionals. Professional roundtables do not require prior LEU approval from the Indiana state library (1 LEU per roundtable attended). (9) Up to five (5) LEUs per five (5) year certificate period may be earned taking escorted tours of different libraries. The staff member conducting the tour shall create and award LEU certificates for library professionals attending library tours. Library tours do not require prior LEU approval from the Indiana state library (1 LEU per library tour). (f) Certified librarians shall retain copies of LEU certificates of completion, or other written documentation of LEU completion, for a period of at least ninety (90) days from the later of the following dates: (1) The end of the licensing period for which the continuing education applied. (2) The actual date on which the certificate is renewed. The librarian shall provide the state library with copies of LEU certificates of completion, or other written documentation of LEU completion, upon request. Following every certificate renewal period, the state library shall randomly audit for compliance ten percent (10%) of librarians required to take continuing education courses. Librarians who did not have enough LEUs to qualify for their renewal will be notified and will be subject to the disciplinary process under IC 36-12-11. (g) Except as provided in subsection (h), LEUs required to renew a librarian certificate under subsections (b), (c), and (d) must be earned while the certificate is in effect. (h) This subsection applies when a person submits an initial application for a five (5) year certificate prior to the seventh month of employment in the person's current position. The person may count LEUs earned after the date the person began working in the position and before the effective date of the person's initial five (5) year certificate toward renewing the person's five (5) year certificate. The date the person began working in the position will be determined using the start date for the current position as listed on the initial application for a five (5) year certificate.