25 IAC 1.1-1-10 Sole source procurement

Sec. 10. (a) In instances where the compatibility of equipment, accessories or replacement parts is the paramount consideration, a contract may be awarded without formal competition when the Commissioner states in writing his determination that there is only one (1) source which meets the agency's reasonable requirements, on the basis of a written justification submitted by the head of the state agency desiring to procure such supplies. (b) In the case of high technology supplies, or a combination of supplies and services, such as word processing systems, a contract may be awarded without formal competition when the commissioner states in writing his determination that there is only one (1) source which meets the agency's reasonable requirements, on the basis of a specific written recommendation by the data processing division of the department of administration, developed as the result of a formal analysis of the state agency's needs undertaken by the division which meets the criteria established by the division, including cost factors. (c) In the case of services not to exceed fifty thousand dollars ($50,000), a contract may be awarded without formal competition when the Commissioner states in writing that there is only one (1) source which meets the agency's reasonable requirements, on the basis of a written justification submitted by the head of the state agency desiring to procure such services. (d) A contract may be awarded for a supply or service without competition in other instances when the Commissioner states in writing that there is only one (1) source for the required supply or service.