LAC 22:III.1311. Logging; Privacy and Security Form Number 8

A. In order to maintain accountability over the full scale of collection, storage, and dissemination of CHRI, dissemination transactions records in the form of a log shall be kept by each criminal justice agency. The logging is required both to support the audit process and as a means of correcting erroneous dissemination. Logs may be kept as shown on LCLE Privacy and Security Form Number 8 but must, as a minimum, contain the following data elements: 1. a tracking, serial, or identification number in order to provide positive identification linkage between CHRI disseminated and the record from which extracted; 2. agency or individual to which or whom CHRI released; 3. address of agency or individual; 4. date of release or notification; 5. individual to whom information relates; 6. items of information released and how furnished (i.e., copy provided, written out by hand, mailed, teletype or computer terminal printout); 7. original entry or correction (indicate "O" or "C" as appropriate); 8. releasing official.