LAC 42:IX.1307. Minor Procurement Procedures

A. Applicability of Section. The provisions of this Section shall apply to all minor procurement. B. Supervision by Procurement Officer. The president, procurement agent or other person designated by the board shall supervise, manage and bear responsibility for all minor procurement. The procurement agent or designated person shall establish written procedures for making competitive minor procurement to the maximum degree possible and will assure the corporations' compliance with these procedures. At the board's request, the procurement officer or designated person shall offer these procedures to the board for review, and the board may modify these procedures in its discretion. C. Minimum Requirements of Procedures. Procedures established by the procurement officer or person designated by the board pursuant to this Section shall, at a minimum, require: 1. that no minor procurement shall be structured as such in order to avoid the policies and rules applicable to procurement stated in §1305; 2. that, in instances where a sole source contractor is used, it shall be fully justified in writing prior to the procurement and retained as part of the file. This requirement will not apply to procurement made under this Section against a standing order contract that was entered into on a competitive basis; 3. that all disbursements by the corporation for minor procurement be by check signed by two authorized or designated persons; 4. that the corporation reasonably justify no changes the need for the minor procurement; and 5. the corporation undertake reasonable steps, considering the size of the minor procurement, to obtain high quality goods or services at competitive costs.