LAC 46:LIX.903. Employee Records Required to be Kept and Subject to Inspection [Formerly §803]

A. The licensee is required to keep on file the following documentation on each registrant in their employment up to three years from date of termination. Such documentation is subject to inspection as may reasonably be required by an authorized representative of the board during reasonable business hours: 1. current residence and phone number of all registrants; 2. copy of the application submitted to the board; 3. copy of training verification form submitted to the board and original training tests completed by any registrant trained by such company, and any other documented information on required training; 4. copy of registration card issued by the board; and 5. copy of termination notice. B. An authorized representative of the board shall be defined as the executive secretary, investigator, or staff member of the board. Board members are not authorized to inspect employee records of licensees without the voting approval of the majority of the board at a public board meeting. C. Licensee shall make available to any authorized representative of the board for inspection such employee records and other information as the board may reasonably require to insure compliance with R.S. 37:3270-3298 and the rules herein. D. The board shall notify the company, in writing, 15 days prior to the conducting of a routine inspection of employee records. E. A company will have no more than 30 days to comply with the board's written findings as a result of an inspection, in addition to paying any assessed administrative fines.