LAC 46:LXIX.301. Board Members

A. Officers. The board shall elect annually at the last meeting of the calendar year, a chairman, vice-chairman, and secretary/treasurer whose responsibilities are included in the policy manual. B. Meetings 1. The board shall schedule meetings for the following calendar year at the last meeting of the current year. 2. A schedule of meeting dates shall be published on the board’s website. 3. Any board member who misses two board meetings, barring extenuating circumstances approved by the board, during the course of one calendar year shall resign from the board. 4. Special travel requests, other than regular monthly meetings, must be approved by the board. C. Expense Reimbursement 1. Expenses charged to the board must be consistent with the time frame and mission of board meetings and other functions. Expenses which are exceptions to this policy may be paid with justification and approval by the board. 2. Board members shall be reimbursed for travel and incidental expenses incurred while engaged in official duties. a. Mileage expenses shall be reimbursed at the official state rate. b. Airfare expenses must be at the state contract rate or economy class rate when contract rates are not available. c. Lodging and meals shall be reimbursed at actual cost if receipts are submitted. Without receipts, lodging and meals shall be reimbursed at the appropriate state rate. d. Incidental expenses are defined as telephone calls, fees for storage and handling of equipment, tips for baggage handling, parking fees, ferry fees, and road and bridge tolls.