LAC 46:XLVII.3527. Records and Reports: Undergraduate and Graduate Nursing Education Degree Programs

A. The undergraduate and graduate nursing education degree programs and the parent institution shall develop and implement a systematic plan for maintaining student records in accordance with the retention policy of the institution. 1. Student Records a. Each student's records include an application, terminal clinical evaluations from each course, and graduation forms, which are kept on file for a minimum of one year after graduation or three years after termination from the program if the student does not graduate. b. The application and final transcript are kept on file permanently. c. Graduate clinical transcripts shall be maintained permanently. 2. Faculty Records. Faculty records shall be on file in the nursing education degree program and/or in the parent institution and shall be in compliance with existing federal, state and institutional requirements. 3. Other records shall be kept on file and shall include: a. a current program bulletin; b. current budget and fiscal reports; c. current contracts with clinical affiliations; d. minutes from nurse faculty committee meetings; e. graduates' performance on NCLEX-RN; f. follow-up studies of the graduates; and g. program self-evaluation studies. B. The nursing education degree program submits to the board the following reports: 1. annual report on the form provided by the board; 2. interim reports on the form provided by the board; 3. self-study report as provided to the accrediting body; and 4. other reports as deemed necessary by the board.