LAC 48:I.5713
LAC 48:I.5713. Client Funds and Assets
Cite as La. Admin. Code tit. 48, pt. I, § 5713
A. If a BHS provider manages clients’ personal funds accounts, the BHS provider shall develop and implement written policies and procedures governing the maintenance and protection of the client fund accounts that include, but are not limited to:
1. the maximum amount each client may entrust with the provider;
2. the criteria by which clients can access money;
3. the disbursement procedure, including the maximum amount that may be disbursed to the client;
4. staff members who may access such funds; and
5. the method for protecting and maintaining the funds.
B. The BHS provider that manages a client’s personal funds shall:
1. furnish a copy of the provider’s policy and procedures governing the maintenance and protection of client funds to the client or the client’s parents or legal guardian, if applicable;
2. obtain written authorization from the client or the client’s parent or legal guardian, if applicable, for the safekeeping and management of the funds;
3. provide each client with an account statement upon request with a receipt listing the amount of money the provider is holding in trust for the client;
4. maintain a current balance sheet containing all financial transactions to include the signatures of staff and the client for each transaction;
5. provide a list or account statement regarding personal funds upon request of the client; and
6. be prohibited from commingling the clients’ funds with the provider’s operating account.
C. If the BHS provider manages funds for a client, the provider shall ensure that:
1. any remaining funds shall be refunded to the client or his/her legal guardian within five business days of notification of discharge; and
2. in the event of the death of a client, any remaining funds are refunded to the client’s legal representative within five business days of the client’s death.
D. The BHS provider shall develop, implement and comply with a policies and procedures that address:
1. the maintenance and safeguard of client possessions, including money, brought to the provider by its clients;
2. maintaining an inventory of each client’s possessions from the date of admission;
3. returning all possessions to the client upon the client’s discharge; and
4. requiring the client and one staff member to sign documentation indicating that the client’s possessions have been placed with the provider and the return of possessions to the client.