LAC 48:I.9119. Personnel Policies and Records

A. Personnel Policies. Each HHA shall develop and implement personnel policies. The policies shall be reviewed on an annual basis and shall specify agency requirements regarding the following: 1. hours of work; 2. an organizational chart down to the patient care level; 3. job description and realistic performance expectations for each category of personnel; 4. an annual employee health screening in accordance with current local, federal, and state laws; 5. an outline of the planned orientation to be provided to each employee, including the length of the orientation; 6. annual personnel evaluations as well as annual verification of current Louisiana licensure and certification of applicable health professionals; 7. continuing education related to health care activities: a. health professionals shall attend inservice training as required by respective licensing boards. b. home health aides shall attend inservice training 12 hours per calendar year; 8. disciplinary actions; 9. grievance proceedings; 10. specifications for employee health/safety; 11. payroll; 12. criminal background investigations (history check), if applicable; and 13. a process for checking the direct service worker registry and the Louisiana certified nurse aide registry upon hiring an employee, and every six months thereafter, to ensure that non-licensed personnel do not have a finding placed against him/her of abuse, neglect, or misappropriation of funds of an individual. If there is such a finding on the DSW and/or CNA registry, the applicant shall not be employed, nor shall a current employee have continued employment with the HHA. B. Personnel Records. Original personnel files shall be maintained either at the parent agency or integrated with the human resources department of a hospital, agency home office or the parent corporation of the agency. Personnel records shall be made available to surveyors on request. There shall be a personnel record on file for each employee and contract staff member including, but not limited to, the following information: 1. name, address and telephone number; 2. job application/résumé; 3. the results of an annual employee health screening in accordance with current local, federal, and state laws; 4. current license or certification verification, if applicable; 5. current job description, including duties to be performed; 6. documentation of orientation; 7. current contract, if applicable; 8. annual personnel evaluations; 9. documentation of continuing education; 10. criminal background investigation (history check), if applicable; and 11. registry checks, if applicable.