LAC 48:V.15115. Guide—Hospital Discharge Data Submittal Schedule

A. Each licensed Louisiana hospital which collects Hospital Discharge Information, as set forth in this rule, shall submit Hospital Discharge Records to the Office of Public Health in a manner that complies with the provisions of the guidelines here included for all hospital discharges occurring on or after January 1, 1998. While all hospitals are responsible for submitting their data to the Office of Public Health, some may contract with third-party intermediaries. All hospitals or their intermediaries will submit data to the Office of Public Health according to the reporting schedule listed below. See the section on use of intermediaries for further details. 1. Submittal Schedule. Discharge data records will be submitted to the Louisiana Office of Public Health as specified below. a. Reporting Period. Hospitals (or their representatives) must generate and submit their data to OPH quarterly, excepting the first year (1998), in which data may be submitted semiannually. Monthly submittal via electronic transfer is also encouraged. b. Data Source. The submittal file must be created from the current transaction file or an equivalently cumulatively updated claim file and the submittal must be received by OPH no later than the dates below. Earliest practical submission of complete data is requested. NOTE: It is understood that data for a given claim may not be complete during the first three-month post-discharge. 2. Reporting Schedules by Year Reporting Schedules by Year Person's Date of Discharge Is | Data Must be Received By 1998 January 1 through June 30, 1998 | December 31, 1998 July 1 through December 31, 1998 | June 30, 1999 1999 January 1 through March 31 | September 15, 1999 April 1 through June 30 | December 15, 1999 July 1 through September 30 | March 15, 2000 October 1 through December 31 | June 15, 2000 2000 and after January 1 through March 31 | August 31 (same year) April 1 through June 30 | November 30 (same year) July 1 through September 30 | February 28 (following year) October 1 through December 31 | May 31 (following year)