LAC 48:V.8607. Responsibilities of Reporting Entities

A. Reporting entities, as defined in Section 2 of this Rule, are required to report or submit information to the registry as specified below. These entities will provide information or records related to the diagnosis, treatment, health-related services, health outcomes and vital events for confirmed cases. B. Reporting entities shall provide routine, standardized electronic data transfers in formats outlined in the technical manual. C. Entities that do not have electronic transfer capabilities shall report through mechanisms approved by the department. D. Reporting is expected to occur at the intervals outlined in the technical manual, but no less than annually and as requested by the department. Additionally, the Department of Health may request data from any previous number of years and for special studies related to treatment, health-related services, health outcomes, and vital events, as needed to fulfil the registry’s purpose. E. Reporting entities shall facilitate access for registry personnel to relevant health and social service records, as needed to enable the registry to confirm cases, ensure the quality of registry data, and carry out other authorized activities. Reporting entities may provide electronic access to relevant health records through the execution of data sharing agreements with the registry. These agreements outline the scope of the data that may be accessed. The registry shall provide audit reports to the reporting entity to document that activities comply in accordance with the agreement.