LAC 4:V.1502. Definitions

A. For the purpose of PPM 49, the following words have the meaning indicated. Agency—any board, commission, department, division, agency, office, or other entity within the executive, judicial, and legislative branches of state government. Allowance—maximum amount allowed for travel expenses while traveling on official state business. Authorized Persons— a. advisors, consultants, contractors, and other persons who are called upon to contribute time and service to the state who are not otherwise required to be reimbursed through a contract for professional, personal, or consulting services. (Contractors are not exempted from paying state sales taxes; therefore, if a contractor is working on behalf of an agency, the agency may reimburse them for the state sales taxes.); b. members of boards, commissions, and advisory councils required by federal or state legislation or regulation; c. persons authorized to travel for official state business as deemed by the department head or his/her designee; d. college/university students must be deemed authorized travelers by the higher education entity head or his/her designee to be reimbursed for state business purposes; Common Carrier—a business or agency that is available to the public for transportation of persons, goods, or messages. Conference/Convention—a non-routine event for a specific purpose or objective such as a seminar, conference, convention, or training. Controlled Billed Account (CBA)—a credit account issued in an agency’s name (no plastic card is issued). These accounts are paid by each agency and are a direct liability of the State. CBA accounts are controlled through an authorized approver to provide a means to purchase airfare, registration, lodging, rental vehicles, pre-paid shuttle service, and any other allowable charges outlined in the State of Louisiana Travel and CBA Policy. Each department head determines the extent of the account’s use. Corporate Travel Card—credit cards issued in a state of Louisiana employee’s name used for specific, high cost travel expenses. Corporate Travel Cards are State liability cards paid by each agency. Extended Stays—any assignment made for a period of 30 or more consecutive days at a place other than the traveler’s official domicile. GSA per Diem Rates—U.S. General Services Administration per diem rates: https://www.gsa.gov/travel/plan-book/per-diem-rates High Cost Travel—airfare, lodging, vehicle rental, and conference registrations. Higher Education Entities—entities listed under Schedule 19 Higher Education of the general appropriations bill. In-State Travel—all travel within the borders of Louisiana or travel through adjacent states between points within Louisiana when it is the most efficient route. International Travel—all travel to destinations outside of the 50 United States, District of Columbia, Puerto Rico, the US Virgin Islands, American Samoa, Guam, and Saipan. Lowest Logical Airfare—the lowest logical airfare is the cheapest available flight at the time of booking without causing undue inconvenience. These types of airfare are typically non-refundable. Official Domicile— a. except where fixed by law, official domicile of a state officer or employee assigned to an office shall be the parish in which the office is located. The department head or his/her designee should determine the extent of any surrounding area to be included, such as a region. As a guideline, a radius of at least 30 miles is recommended; b. the official domicile of a person that works in the field shall be the parish where most work is performed. The department head may designate this area or region. In all cases, the designation must be in the agency’s best interest and not for the person’s convenience. Out-of-State Travel—travel to any other 49 states plus District of Columbia, Puerto Rico, the US Virgin Islands, American Samoa, Guam, and Saipan. Passport—an official document issued by a government, certifying the holder's identity and citizenship and entitling them to travel under its protection to and from foreign countries. Per Diem—daily allowance to cover meals and incidentals while on official state business. Routine Travel—travel required in the course of performing his/her regular job duties. This does not include non-routine meetings, conferences, and out-of-state travel. Sub Recipient—a non‐federal entity that receives a sub award from a pass‐through entity to carry out part of a Federal program. Temporary Assignment—any assignment made for a period of less than 30 consecutive days at a place other than the official domicile. Travel Period—the period between the time of departure and the time of return. Visa—an endorsement on a passport indicating that the holder is allowed to enter, leave, or stay for a specified period of time in a country.