LAC 4:V.1507. Reimbursement for Other Expenses while in Travel Status (Formerly §1508)

A. Communication and Internet Expenses 1. Travelers with a state issued phone or receiving a monthly stipend are not allowed communication reimbursements for domestic travel. 2. State business communication costs may be reimbursed with receipts. 3. For international travel: up to $10 for personal calls upon arrival at each destination and up to $10 for personal calls every second night after the first night, if the travel extends several days. International charges by mobile service providers may be reimbursed with receipts and justification of the business need. If travelers are reimbursed for international charges, the traveler is not allowed to receive an allowance for personal calls. 4. Internet access charges for official state business from hotels or other travel locations are reimbursable with receipts. B. Storage and Handling Charges 1. Storage and handling charges for state equipment/materials are allowed to be placed on the agency’s CBA account. Receipts are required for these transactions. C. Luggage Allowances 1. Department head or his/her designee may approve reimbursement to a traveler for airline charges for one checked bag for a business trip of five days or less and for two checked bags for business trips exceeding five days. Additional luggage or equipment required for the business travel may be reimbursed with justification and receipts. 2. Travelers will be reimbursed for excess baggage charges (overweight baggage) only in the following circumstances: a. when traveling with heavy or bulky materials or equipment necessary for business. b. the excess baggage contains agency records or property. 3. The traveler should always consider shipping material to the final destination or splitting material into additional pieces of luggage to determine the most cost-effective method for the State. 4. Laundry Services (Domestic Travel Only). If traveling for more than seven days, laundry services may be reimbursed with the department head or his/her designee’s prior approval. Receipts are required and may be reimbursed up to the actual cost.