LAC 4:V.1509. International Travel (Formerly §1511)

A. International travel must be approved by the Commissioner of Administration for all state agencies other than higher education. B. The entity head of higher education institutions or his/her designee must approve international travel prior to the departure date. C. All requests for approval must be accompanied by a detailed account of expected expenditures including airfare, room rates, dates, meals, local transportation, and any other known travel costs. D. International travelers will be reimbursed based on the U.S. Department of State per diem rates for meals and lodging. U.S. Department of State Per Diem Rates - https://aoprals.state.gov/web920/per_diem.asp U.S. Department of State Meal Per Diem Breakdown - https://aoprals.state.gov/content.asp?content_id=114&menu_id=75 E. Agencies may decide to allow state travelers to be reimbursed for a Visa and/or immunizations when the traveler is traveling on behalf of the agency/university on official state business and must keep justification with the travel file. Passport reimbursements must be submitted to the department head for approval along with detailed justification as to why this reimbursement is being requested/approved. F. Incidentals for international travel cannot exceed the listed allowance issued by the U.S. Department of State. 1. Incidentals for international travel are reimbursable at $5 per day without receipts. 2. Incidentals exceeding $5 require receipts and/or supporting documentation. (Not to exceed U.S. Department of State Allowance) 3. Incidental expenses for international travel are fees for laundry services and tips given to valets, porters, baggage carriers, and hotel staff.