LAC 4:V.2707. Uniform Standards for Printing

A. Cost Statement Requirement. All printed matter, except documentation in connection with proceedings of the executive branch of state government, printed, or caused to be printed, by any department, agency, official, employee, or other entity of the executive branch of state government shall contain the following statement, hereafter referred to as the “cost statement,” with required information inserted, printed on the publication adjacent to the identification of the agency responsible for publication: This public document was published at a total cost of $(total cost of one unit of this printing). (Number of copies in this issue) copies of this public document were published in this (number: first, second, third, etc.) printing at a cost of $(total cost of all copies in this printing). The total cost of all printing of this document including reprint is $(total cost of all printings). This document was published by (OTS Production Support Services, 627 N 4th Street, Baton Rouge, LA 70802, or information of company delegated this printing) on behalf of (name of entity requesting the printing) in order to (concise statement of purpose) under authority of (citation of law requiring publication, or of special exception by Division of Administration pursuant to Subchapter C, Section 2705.A, Paragraph 2). This material was printed in accordance with the standards for printing by state agencies established pursuant to R.S. 43:31. 1. If the printing of the material was not done by a state agency, the above statement shall include the following additional language. Printing of this material was purchased in accordance with the provisions of Title 43 of the Louisiana Revised Statutes. 2. The provisions of this Subsection shall not apply to printed matter used by the following entities: the Department of Economic Development, for the purpose of attracting new industry to locate within the state of Louisiana; the Office of Tourism in the Department of Culture, Recreation and Tourism, relative only to new promotional materials; and public colleges and universities, and vocational and technical schools. The following three factors shall be utilized in computing cost data: a. preparation of the public document for publication, including authorship and editorial services, design, and composition; b. printing, including all expenditures for reproduction, whether on bid or in-house; c. circulation, including all estimated expenditures for postage or distribution of the public document. B. Preparation of Cost Statements for Public Documents. Cost statements shall be prepared according to the following procedure. 1. All printed matter referred to in Subsection A is assumed by the Office of Technology Services to refer to types of printing material described in R.S. 43:31(A).2. When practical, the cost statement shall be printed in the same size type as the body copy of the document and shall be set in a box composed of a one-point rule. a. Where design limitations constrain the foregoing requirements, the cost statement shall be printed in Arial, or a similar sans-serif font, at a point size sufficient for legibility, and shall be contained in a box of not less than one point rule. b. The required cost statement may be placed on the title page, fly leaf, or rear cover of books. On leaflets, brochures and other publications, the cost statement should be placed in a position of conspicuity or prominence to the layout, below the logo or name of the agency requesting the printing. 2. Preparation of the cost statement is detailed below: This public document is published at a total cost of $(a)_____________. (b)______________ copies of this public document were published in this (c)_________printing at a cost of $(d)______________. The total cost of all printings of this document, including reprints is $(e)______________. This document was published by (f)___________________to (g)________________ under authority of (h)___________________. This material was printed in accordance with standards for printing by stateagencies established pursuant to R.S. 43.31. (i) Printing of this material was purchased in accordance with the provisions of Title 43 of the Louisiana Revised Statues. a. total cost of one unit of this printing; b. number of copies printed in this issue; c. number of times this exact document has been published (number: first, second, third, etc.), where substantive changes to copy or composition are excluded; d. this figure should reflect only the printing cost for this issue; e. this figure should include a total of all factors set forth in R.S. 43:31(c) for all printings. (If this is the first printing, the figures for (d) and (e) should be the same. If this is a reprint, then this figure should include the total cost for all publications from the beginning; f. OTS Production Support Services, PO Box 94095, Baton Rouge, LA 70804-9095, or the name of company delegated the printing of this issue, followed by the name and address of the agency requesting the printing of this issue; g. the reason for publishing this public document; h. the law that authorized the printing of the public document; or, absent such a state or federal law, the following language: "under special exception by the Division of Administration” if exception has been so obtained; i. this language shall be included only if the printing of this issue was not performed by the Office of Technology Services. C. The Division of Administration assumes that the intent of the legislature was not to increase either administrative or printing costs with the passage of R.S. 43:31; therefore, in computing cost data, estimated costs may be used. The estimated costs should include: 1. printing costs given by printer, whether in-house, and inclusive of raw materials and setup costs; or printing costs given by the Office of Technology Services; or 2. if printed by an agency using devices and materials owned by that agency, an estimated portion of the salaries, benefits, and other administrative expenses of all agency personnel involved in preparing, printing, finishing, and distributing the public document; an estimated cost of all materials, including media, supplies, and consumables; any other agency costs directly attributable to the publication; and 3. estimated handling and postage or freight charges for distribution of the issue.