LAC 4:V.703. Instructions

A. In utilizing the revised Form BA-8, 10/76, a request for new positions will be executed as follows: Column 1. Classification or Title Column 2. Organizational Unit or New Position (Functional Section or Unit) Column 3. Date of Occupancy Column 4. Monthly Salary Column 5. Cost for Remainder of Current Year Column 6. Justification―Explain in Detail B. For substitution of previously approved positions: Column 1. Classification or Title Column 2. Organizational Unit or New Position (Functional Section or Unit) Column 3. Date of Occupancy Column 4. Monthly Salary Column 5. Cost for Remainder of Current Year Column 6. Justification―Explain in Detail Column 7. Title or Position to be Replaced Column 8. Organizational Unit (Functional Section or Unit) C. A separate Form BA-8 must be completed for each and every request submitted for the commissioner's approval and must also indicate whether the position affected is classified (C) or unclassified (U). D. It must be emphasized that the approval of a classification substitution in no manner changes the numerical position of the control. Approval of a substitution automatically cancels and eliminates the substituted position from the authorized personnel position control in the executive budget and replaces it with the approved change. Under no circumstance will the substituted position be retained on the adjusted control. Also, the approval of a new position automatically advances the numerical position of the control. E. The personnel position control block must be completed before approval can be granted. In the column "number" the agency must designate the current personnel control by incumbents and vacancies. This will include all previously authorized changes. F. If the request for change represents a new position, the total adjusted personnel control will show a numerical increase of one position. If the request represents a substitution of a previously budgeted position, the adjusted personnel control will remain the same. In all cases the control block must be completed. G. In the second block headed "funds―pro rata― amount," the agency will disclose the source of funds intended to defray the additional salary expense. If the cost is to be borne by a joint state-federal participation, indicate the pro rata cost of each source. If the funds are derived from other sources, e.g., self-generating, etc., explain in detail on the reverse side of the form. H. This memorandum supersedes Policy and Procedure Memorandum Number 3, and all memoranda and manuals in conflict herewith are superseded. I. Form BA-8 should be duplicated by your agency as future needs arise (see form below). Rev. 10/76 DIVISION OF ADMINISTRATION BA-8 Number REQUEST FOR NEW OR SUBSTITUTE FULL Agency Date TIME EQUIVALENT POSITION Schedule Number C or U | (1) Classification or Title | (2) Organizational Unit or New Position | (3) Date of Occupancy | (4) Monthly Salary | (5) Cost Differential for Remainder of Current Year | U or C | (6) Title of Position to be Replaced | (7) Organizational Unit Justification: Explain in Detail