LAC 4:XVII.105. Responsibilities of an Agency Records Management Officer

A. Each agency should select a records officer who: 1. can communicate effectively with agency personnel and with the division's personnel; 2. has adequate knowledge of how the agency is organized and operates; 3. has the ability to collaborate with the agency's information technology services section on records management issues related to electronic records created, received, and maintained by the agency; and 4. has the authority to oversee the records management program of the agency, including: a. the development and implementation of an agency retention schedule; b. the compliance with the division’s policies and state and federal laws that govern records management; c. the transfer of inactive records to a records center for temporary storage (if needed); d. the transfer of permanent records with historical value to the custody of the Louisiana State Archives; e. the submission of disposal requests to the Louisiana State Archives listing records that have met retention requirements and are eligible for destruction; f. the destruction of agency records once approval has been received from the state archivist; and g. the conversion of records from their original paper format to microfilm or electronic formats (if needed).