LAC 4:XVII.1309. Retention of Original Source Records

A. Agencies must maintain the following records in their original analog format after conversion to electronic format: 1. records that are required by federal or state statutes or regulations to be maintained in their original, physical format; 2. records that are not listed on the agency’s approved retention schedule; and 3. records that are currently under a litigation hold, even if the records series has been previously approved for conversion by a signed SS ARC 970 (Electronic Records Conversion Agreement). B. In accordance with R.S. 44:417, the state archivist may direct the transfer of the original source documents to the Louisiana State Archives if the state archivist determines the records have a historical value that warrants the continued preservation of the records.