LAC 4:XVII.909. Legal Hold Policy

A. Each agency is required to develop and implement an internal process for placing legal holds on records that are involved in state or federal investigations and/or litigation. The policy should address: 1. the agency's internal disposal approval process; 2. which employees are notified of a legal hold, when they are told, and how they are told; 3. who is responsible for contacting possible third party vendors who may house records or data covered under a legal hold; 4. what steps should be taken by notified employees to safeguard records or data covered under a legal hold; 5. the agency's legal hold forms (including file level notice sheets) and instructions for any legal hold form/release forms created by the agency to implement the plan; 6. who within the agency has legal authority to lift the legal hold once the litigation or investigation has concluded.