LAC 4:XVII.913. Certificate of Destruction

A. Agencies should document the destruction of its records by maintaining a certificate of destruction. Such destruction certificate should consist of either: 1. the Louisiana State Archives Form SS ARC 933 (Certificate of Destruction Form) along with the approved SS ARC 930 (Request for Authority to Dispose of Records Form); or 2. an equivalent document that records the date the records were destroyed, the method of destruction, the approved Form SS ARC 930 (Request for Authority to Dispose of Records Form), and the signature of at least one witness to the destruction or removal of the records. In the event that a third-party vendor is used for destruction, the date the records are transferred to the third-party vendor for destruction will constitute the destruction date.