LAC 70:XXIII.321. Sole Source Procurement

A. A sole source procurement is the purchase of a required supply, service, or major repair without competition. B. A sole source procurement is permissible only if the required supply, service, or major repair is available from only a single supplier. C. A requirement for a particular proprietary item does not justify a sole source procurement if there is more than one potential bidder, supplier or distributor for that item. D. Examples of circumstances which could necessitate a sole source procurement: 1. compatibility of equipment, accessories, or replacement parts is the paramount consideration; 2. sole supplier's item is needed for trial use or testing. E. In cases of reasonable doubt, competitive bids will be solicited. F. Because use of a sole source procurement is restrictive, it may be used only when written documents verify and substantiate that only the identified brand name item or items will satisfy the needs of the department, and that there is only one single source. G. In order to declare a purchase a sole source procurement, a "Justification For Sole Source or Proprietary Purchase" document must be submitted to the DOTD procurement director. H. The request for a sole source procurement covering a non-exempt commodity requires approval of the DOTD procurement director and also requires the approval of the director of state purchasing if the purchase exceeds the delegated purchasing authority of the Department of Transportation and Development. I. The request for a sole source procurement covering an exempt commodity requires approval of the DOTD procurement director. J. The DOTD procurement director shall submit reports of all sole source purchases to the Office of State Purchasing upon their request. This report shall cover the preceding fiscal year and shall list the following: 1. contractor's name; 2. amount and type of contract; 3. list of the supplies, services or major repairs procured under the contract; and 4. contract number.