LAC 28:IV.1809. Award Amount Determination

A. Preliminary Eligibility Determination 1. Institutions of higher education must verify the student’s age. 2. Institutions of higher education must determine whether the student is or was prior to age 18 an orphan or ward of the court in accordance with procedures established by the postsecondary institution for verifying information reported by the student on the free application for federal student aid. 3. If the school determines that the student is an orphan or ward of the court in accordance with its procedures and this Section, it shall provide to LOSFA the student’s name, Social Security number, and current address. B. Continuing Eligibility 1. Institutions of higher education must verify the student is making satisfactory academic progress. 2. If a prior recipient is making satisfactory academic progress, it shall provide to LOSFA the student’s name, Social Security number, and current address. C. Award Amount Determination 1.a. Through the 2023-2024 academic year, institutions of higher education will determine the student’s Chafee ETV amount based upon his financial need in accordance with the Higher Education Act of 1965, as amended, and will report that award amount to LOSFA. b. Institutions of higher education shall provide students the opportunity to appeal the amount of the Chafee ETV amount if the award to the student is less than the maximum annual award amount. Such appeals shall be conducted in accordance with the institution of higher education’s procedures for appealing title IV student aid eligibility. Immediately upon receipt of an appeal, the institution of higher education shall notify LOSFA of the appeal, the student’s name, and the reason for awarding less than the full grant amount. In the event the student is not satisfied with the school’s final decision on the appeal, the institution of higher education shall advise the student that he may appeal the institution of higher education’s decision to the Department of Children and Family Services. 2.a. Beginning with the 2024-2025 academic year, institutions of higher education shall award the full amount of the Chafee ETV to eligible students without regard to financial need. b. The Chafee ETV shall not be considered other financial assistance when determining a student’s eligibility for other federal financial assistance, and receipt of such award shall not reduce any other federal financial assistance for which a student may be eligible. D. Certification of Student Data 1. Upon request by LOSFA, and for the purpose of meeting federal audit requirements for the Chafee Grant, institutions of higher education, except cosmetology and proprietary schools, shall report the following data: a. admission and enrollment; and b. semester hours attempted; and c. semester hours earned; and d. semester quality points earned; and e. resignation from the institution or withdrawal from all courses. 2. Upon request by LOSFA, and for the purpose of meeting federal audit requirements for the Chafee Grant, a cosmetology or proprietary school shall report whether a student is making satisfactory academic progress in accordance with the school’s federal grant aid policy. E. Program Billing 1. If the institution of higher education operates on a semester or term basis, it shall divide the student’s annual Chafee ETV amount by the number of semester/terms the student will be attending and it shall bill LOSFA for the resulting amount at the beginning of each semester or term the student attends. 2. If the institution of higher education operates on a basis other than semester or term, it shall bill LOSFA for one quarter of the student’s Chafee grant amount on September 1, December 1, March 1, and June 1, if the student’s program of study is at least one full year. If the student’s program of study is less than one full year, the school will divide the Chafee ETV amount by the number of billing dates encompassed by that program and bill LOSFA the resulting amount. 3. Submission of a bill for a student is certification by the post-secondary institution that the student is enrolled at the institution and has maintained satisfactory academic progress.