LAC 28:XI.705. Documenting a Graduation Index [Formerly §611]

A. Beginning with academic year 2005-2006, all schools are required to maintain the following documentation if the corresponding exit code is used. Exit Code Documentation Code | Descriptions | Required Documentation 07 | Death (of student) or permanent incapacitation | Letter from parent or obituary 10 | Transferred out of state or country | Request for records from the receiving school (out of state). Request for records or a statement written and signed by the parent. Documentation proving a student was a foreign exchange student. 14 | Transferred to approved non-public school (must award high school diplomas) | Request for records from the receiving school or a statement written and signed by the parent 16 | Transferred to BESE-approved home study | LDE Approval letter 20 | Transferred to Early College Admissions Program | School withdrawal form and request for records from the College or University and proof of full-time enrollment in an academic program B. Valid alternate documentation that provides sufficient justification for the use of an exit code is allowable. C. Schools without sufficient documentation to support exit codes are subject to the actions described in Chapter 41. D. Schools shall maintain documentation that supports exit codes for at least four years after the data has been used in school performance scores. E. The authenticity of exit code documentation is determined by the LDE.